OFFICE ARTICLES / MICROSOFT OFFICE, GOOGLE DOCS, AND MORE

When working on an Excel worksheet, you may find yourself setting up different display settings at different times, such as zoom level or window position and size. The Custom Views feature allows you to set up and save different views to quickly switch among them.

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By default, each Notepad document has the name of the document in the header and the page number in the footer when you print a text file. However, you can customize the header and footer with special commands or custom text, or leave one or both blank.

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If you use the LibreOffice suite of programs, you’ll be happy to learn about Open365. Just as LibreOffice is the free, open source alternative to Microsoft Office, Open365 is the free counterpart to the cloud-based Office 365.

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When you type in Word, paragraphs flow smoothly from one page to the next, and page breaks are automatically inserted when needed. However, what if you want to keep a certain paragraph together and not split the paragraphs between two pages? There’s a simple fix for this.

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When you open a document created in an older version of Microsoft Word, Excel, or PowerPoint in a modern version of Office, you may see “Compatibility Mode” appear after the name of the document in the titlebar. This changes the way the document appears and prevents you from using some modern features.

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You’ve just closed an Office document and accidentally clicked Don’t Save. Or maybe Word crashed or your laptop lost power before you remembered to save what you were working on. We’ve all felt that pain, but all is not necessarily lost. By default, Office applications automatically save temporary backup copies of your documents as you work and there’s a good chance you can recover them.

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Even in these times of fast internet connections, huge hard drives, and loads of free cloud storage, file size sometimes matters. You might have a limit to the size of files you can send or receive via email, or you might be running low on thumb drive space. Whatever the reason, if you have Office documents that include images, you might be able to significantly reduce the size of those files.

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Microsoft Office files are still very common, but if you’re more of a Google Docs, Sheets, and Slides user, you can still edit Word, Excel, and PowerPoint files in Google Drive–if you know how.

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If you delete a lot of emails when sifting through your Outlook inbox, you might have turned on the option to automatically empty the deleted items folder when exiting Outlook. That’s handy, but you most likely have to confirm the deletion of the emails every time.

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When you click Send on an email, it is typically sent immediately. But what if you want to send it at a later time? Outlook allows you delay the sending of a single message or all email messages.

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The Office Upload Center is part of Microsoft Office. Install Office on your computer, and this tool will appear in your system tray. Sure, you can hide this icon, but should you? What exactly does it do, anyway?

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Among the new features in Microsoft Office 2016 are some improvements to the user interface. For example, they added a background image to the title bar in each Office program, and an improved dark theme. Customizing the background and theme is easy, and we’ll show you how to do it.

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To do basic arithmetic in Word, you normally have to open the Windows calculator to get your answers, then manually insert them into Word. However, there is a third-party add-in for Word that provides a popup calculator that will calculate numbers in your document, and automatically insert the answer.

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If you have large workbooks with a lot of formulas on the worksheets, recalculating the workbooks can take a long time. By default, Excel automatically recalculates all open workbooks as you change values in the worksheets. However, you can choose to recalculate only the current worksheet manually.

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Microsoft Office lets you encrypt your Office documents and PDF files, allowing no one to even view the file unless they have the password. Modern versions of Office use secure encryption that you can rely on–assuming you set a strong password.

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When you delete emails, tasks, calendar items, or notes in Outlook, they are moved to the Deleted Items folder. This folder is not emptied until you do it manually–at least by default. If you want, you can have Outlook empty this folder automatically when you exit the program.

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Say you’ve created an Excel workbook you need to distribute, but you can’t reveal the formulas you used in that workbook. We’ll show you an easy trick that allows you to copy a worksheet to another workbook and quickly remove the formulas, so only the results show.

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Naming a range of cells in Excel provide an easy way to reference those cells in a formula. If you have a workbook with a lot of data on the worksheets, naming ranges of cells can make your formulas easier to read and less confusing.

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Your iPhone contacts will automatically come with you to a new phone–assuming that new phone is an iPhone, you’re backing up the contacts to iCloud, and you’re using the same iCloud account on both phones. But things get a bit more complicated if you want to do anything else.

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By default, when you create a table in Word, it is aligned with the left margin. You may want to make your tables stand out a bit by indenting them, but this cannot be done using the same formatting tools you would use to indent a paragraph.

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Macros in Microsoft Office programs allow you to automate repetitive tasks, but some macros can be dangerous. Macros are bits of computer code and they’re infamous for containing malware that will infect your computer if you run them. Microsoft Office protects you from files containing macros by default.

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Reinstalling Windows is a good way to fix serious problems with your computer, or just to get a fresh slate. But before you reinstall Windows, you should make a list of programs you currently have installed on your PC so you know what you want to reinstall on the new system.

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Windows users may not want for much, but when it comes to OS X, there are still some items one might put on their feature wish list. Among these is the ability to get a “quick look” at images, PDFs, and other documents by pressing the spacebar.

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Bookmarks in Word are useful for navigating through your document, allowing you to quickly jump to specific parts of it. You can add and remove bookmarks, but Word does not let you rename them. However, we’ll show you a way around that limitation.

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Windows 10 includes a mysterious app named “App Connector” that has access to your location, camera, contacts, and calendars. This app was created by Microsoft, but Microsoft hasn’t officially explained what it does.

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