There used to be an old typographical convention that it’s proper to use two spaces after a sentence. This came about because monospaced type has a uniform appearance and two spaces between sentences broke up the text and made it easier to read.
When using the commands on the ribbon in Word, you may have noticed popup boxes that display when you move your mouse over the buttons. These are ScreenTips and can be handy as a reference. However, if they’re distracting to you, they are easily disabled.
ScreenTips are small popup windows that display when you hover your mouse over a button, or command, on the ribbon. They give a short hint indicating what that button does, and may also contain the shortcut key for that command.
One of the annoying things about calendar software is that adding events usually requires tabbing or tapping from text box to text box. Apple Calendar, however, let’s you type simple sentences in plain language and the application figures out the boxes for you.
ScreenTips in Word are small popup windows that display descriptive text about the command or control your mouse is hovering over. You can also create your own ScreenTips for words, phrases, or images in your own documents.
Word likes to use squiggly underlines to indicate something isn’t right in our documents. The more common ones are red (a potential spelling error) and green (a potential grammar error). However, you may have seen blue squiggly lines throughout your document as well.
Microsoft Office applications allow you to customize the ribbon by adding commands to the default tabs on the ribbon and creating your own custom tabs, as well as customizing the Quick Access Toolbar. However, you may want to reset the ribbon to the default settings.
The Ribbon in Microsoft Office 2013 provides quick access to many features and options by default, but it can be further customized to fit the way you use it. You can add a custom tab to the ribbon or you can add commands to the existing tabs.
The ribbon in Microsoft Office applications provides access to most major commands and options, but there is another feature that can be very useful if you take the time to customize it. The Quick Access Toolbar provides one-click access to any commands added to it.
The Ribbon in Microsoft Office applications provides an easy way of accessing features, but takes up a lot of space on the screen. If you want to maximize the amount of space you have for your documents, you can easily show and hide the ribbon on demand.
A drop cap is a decorative element typically used in documents at the start of a section or chapter. It’s a large capital letter at the beginning or a paragraph or text block that has the depth of two or more lines of normal text.
Live hyperlinks in Outlook are opened in the default browser by pressing and holding the “Ctrl” button and clicking the link. This is the default setting, but it can be changed if you would rather single click on a hyperlink to follow it.
By default, live hyperlinks in Word are opened in the default browser by pressing and holding the “Ctrl” button and clicking the link. If you would rather just single click to follow a hyperlink, you can easily disable the “Ctrl+Click” using a setting.
As you type, Word recognizes certain sets of characters, such as web and UNC (Universal Naming Convention – a network resource) addresses, and automatically converts them to live hyperlinks. However, you may notice that addresses with spaces are not converted correctly.
There is a little known feature that has been available in Word since the DOS days. Suppose you want to move some content from one location in your Word document to another, but you want to preserve something else you copied onto the clipboard.
When inserting images, tables, or equations in Word documents, you can easily add automatically numbered captions to these elements. They can contain consistent labels, such as Equation, Figure, and Table. However, you can add your own custom labels, as well.
When you first install Word, the default location for saving files is OneDrive. If you would rather save documents on your computer, you can easily change that, although Word also sets a default folder on your computer for saving files, which is normally “My Documents.”
If you prefer to use the keyboard rather than the mouse to accomplish tasks in Windows and applications, we have a handy tip that allows you to get a list of the keyboard shortcuts available in Word.
Word includes a setting that allows you to automatically convert straight quotes to smart quotes, or specially curved quotes, as you type. However, there may be times you need straight quotes and you may have to convert some of the quotes in your document.
Word includes a very powerful search feature that allows you to find information based on almost every kind of condition. There are special wildcard characters that allow you to search for information based on specific patterns and character sequences.
We previously showed you how to get rid of the “Paste Options” box that displays when you paste text in Word, Excel, or PowerPoint. You can do the same in Outlook, but the procedure is slightly different.
When you copy text from one place in a Word document to another, Word helpfully displays a “Paste Options” box right at the end of whatever you pasted. This tool allows you to choose what to do regarding the formatting of the text being pasted.
The Track Changes feature in Word is a useful feature for keeping track of the changes you make to a document especially when working collaboratively on a document with others. You may sometimes need to copy the text to another document retaining the tracked changes.
Word contains a little known feature, called the Spike, that allows you to gather blocks of text and/or images from different locations in a Word document and then paste all of that content to another location in that document or into another Word file or other program.
Need to replace a word with another word, or quickly remove bits of text from a document? Just use search-and-replace — whatever application or browser you’re using, you already have an easy find-and-replace tool available to you.