Create an Email Template in Outlook 2003

If you have an email you send out every day that contains the same information, or a form that requires users to dictate answers to the same questions – you can create a template in Outlook to help save you time.

The template mode will not be available if you have Word set as your email editor, so the first thing we’ll need to do is turn that option off.

Open Outlook Options by choosing Tools \ Options from the menu. Choose the Mail Format tab, and make sure to uncheck the boxes to use Word.

outlook-template_1.png

Now to create our template. Just open a new mail message, choose the person(s) to send it to, a subject line, and a message body. Now you should be able to choose File \ Save As from the menu.
outlook-template_2.png

Choose Outlook Template (.oft) as the file type, and pick a folder and file name to save the template as.

outlook-template_3.png

Now when you go to the location where you saved your template you will have an Outlook Template icon. Just double-click the icon, hit send and you are done! You could also open the template through the File \ New \ Choose Form \ User Templates option as well.

Brian Burgess worked in IT for 10 years before pursuing his passion for writing. He's been a tech blogger and journalist for the past seven years, and can be found on his about me page or Google+

  • Published 04/17/07
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