How to Use Footnotes in Microsoft Word

By Zainul Franciscus on November 3rd, 2010

A footnote is a note that appears at the bottom of a page that is commonly used by writers to cite other authors publication in their document. We will show you how to manage footnotes in Microsoft Word.

Inserting a Footnote

To start inserting a footnote place your mouse cursor at the document where you want to put the footnote and click the ‘Insert Footnote’ button under the ‘Reference’ tab.

Reference_ribbon

Word automatically assigns a number and a line separator at the bottom of the page when we insert a footnote.

foot_note

Each footnote will be marked as a superscript number beside each reference point in the document.

inline_numbers

Rest your cursor for a few seconds beside each footnote reference mark to see the footnote or click the ‘Next Footnote’ button in the reference tab to navigate from one footnote to another.

view_footnote

Custom Footnote Format

We can insert custom footnote format  by clicking on the small arrow icon in the reference tab.

custom_footnote_icon

Our footnotes can have different number format and special characters.

custom_footnote_screen

We can even convert our footnotes to endnotes by clicking on the ‘Endnotes’ radio button under the ‘Location’ section.

convert_footnote_endnote

Reusing Footnote

Microsoft Word maintains a list of footnotes in a document as a ‘cross-reference’ list.

cross-reference section

We can reuse each footnote in other part of the document.

cross_reference_lsit

So that’s how to create footnote in Microsoft Word. Of course footnote is only one of the referencing styles that Word supports. We can also create a bibliography with all sort of referencing style.

Zainul spends his time trying to make technology more productive, whether it’s Microsoft Office applications, or learning to use web applications to save time.

  • Published 11/3/10
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