How to Sync OneNote 2016 Notebooks to Your OneDrive Account and Access them Anywhere

By Lori Kaufman on July 14th, 2016

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The best note-taking programs, like Evernote, sync your notes to all your other devices, so you have them wherever you go. If you have some OneNote 2016 notes that are stored locally on your computer, you can sync them to your other devices using OneDrive.

NOTE: There are two different versions of OneNote. The free version of OneNote that comes with Windows 10 automatically creates new notebooks in your OneDrive account, and automatically syncs existing notebooks with your OneDrive account by default. This article discusses syncing notebooks you created in OneNote 2016, the desktop version that comes with Office 365.

To sync a notebook to your OneDrive account, click the notebooks dropdown menu in the upper-left corner of the OneNote window and select the notebook you want to sync.

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Click the “File” tab.

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On the backstage screen, click “Share” in the list of items on the left.

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If you are not currently signed in to your OneDrive account through Office, you will see the screen allowing you to sign in. Click the “Sign in” button.

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Enter your email address on the Add a service dialog box and click “Next”.

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Then, enter your password on the Sign in screen and click “Sign in”.

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Once you’re signed in to your OneDrive account, the following screen displays. You can either keep the current name of the notebook, or change the name in the Notebook Name box. To move the notebook to your OneDrive account, click “Move Notebook”.

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When the syncing process is done, the following dialog box displays, indicating your notebook has been moved to your OneDrive account online. Click “OK”.

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To return to your notebook, click the back arrow in the upper-left corner of the OneNote window.

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Now, when you make changes to this notebook, they will be saved online and you can access the notebook on all your devices, such as your laptop, tablet, and smartphone. OneNote is available for iOS and Android for free.

Lori Kaufman is a writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.

  • Published 07/14/16
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