How-To Geek

Access and Edit Your Documents Online with Zoho

Having software like Microsoft Office is nice, but what if you are away from your regular computer? You can access and work on your documents wherever you are in a browser using the Zoho Online Office Suite.

What You Get With Zoho

You get access to a wonderful set of productivity/collaboration apps and the business apps. With a free account there is a limitation on numbers (users, etc.) for the business apps but for the regular everyday person this can still be very useful.


Signing Up For Zoho

Signing up for an account is easy to do…you only need to provide a user name, e-mail address, and password.


Or if you prefer you can use a Federated Sign In using the services shown here.


Once you have finished signing up for your new account you will be presented with the following message. At this point you could go ahead and continue signing into your new account but it would be better to take care of the verification e-mail first (recommended).


When you click on the link in the verification e-mail you will be asked for your new password. Once that is taken care of then you are ready to start exploring and using Zoho.


This is the page that you will see after signing in (you might see the version shown in the first screenshot above). You can use the tabbed interface at the top to set up your profile, add a user pic, and adjust settings such as language & time zone.


On the right side of the page shown above there will be a scrollable list of apps to choose from if you want to go ahead and get started with the apps themselves.


A Look At Some Of Zoho’s Services

Since Zoho has many wonderful services to use, we will just highlight a few starting with the one app that everyone is most likely use…Writer. You get a nice set of formatting and editing tools to work with and a convenient sectional setup on the left side. You can access a list of your documents, shared documents, tag folders, templates, and the trash bin (to easily recover any deleted documents).


The Show app opens up with a slightly different setup from the other services. You can use the tools on the left side to start working on a presentation immediately or see an overview of how Show works.


If you save bits of useful information, links, and images while browsing then Zoho Notebook will definitely be useful to you. You can add images, audio, video, html, and other items to your notes using the tools on the left.

Note: See our article about the Zoho Notebook Helper extension for Firefox here.


You also receive a brand new e-mail account in addition to all of the Zoho services that you have access to.


Store up to 1 GB worth of documents online (free account level) with the option to upgrade if you want/need more storage space. You can monitor your account’s status using the Docs app.


Interested in creating a wiki? All that you need to do is choose a name, set the permissions, and pick a theme.


Navigating between apps is easy to do using the Switch to Menu at the top of the webpage.


Open and run as many apps as needed in your favorite browser without a taskbar full of separate windows.



The Zoho Online Suite provides a useful set of tools for you to access wherever you may be working. Work on your documents without the stress of wondering what software may or may not be available to use on a particular computer’s hard-drive.


Sign up for a Zoho Account

Visit the Zoho Homepage

Read the Zoho FAQ

Akemi Iwaya is a devoted Mozilla Firefox user who enjoys working with multiple browsers and occasionally dabbling with Linux. She also loves reading fantasy and sci-fi stories as well as playing "old school" role-playing games. You can visit her on Twitter and .

  • Published 06/18/10

Comments (3)

  1. jasray

    I really like Zoho and have been using it since it first arrive. A number of States are leaving Microsoft for Google Docs (Oregon) and Office Suites like Zoho. Not only are the Suites integrated and inexpensive, they offer more than what a typical District can truly afford. Oregon saved $150 million dollars by a simple switch to Google Docs. Nice to see some coverage on it.

  2. gyffes

    I’m quite a fan of Zoho and its services. If you like Microsoft’s OneNote (their only truly outstanding product, I think), you’ll find Zoho’s Notebook functions almost exactly the same way and has added bonus of being… everywhere.

    The calendar needs work: it doesn’t yet allow you to sync with gcal (a serious weakness, IMO), but the writer, email and Notebook features really satisfy.

    I imported a complicated PPT file and Zoho was able to display it w/ about 95-98% accuracy, which didn’n seem too bad.

  3. John Shelton

    Been using Zoho for 2 or 3 years now. Much, much, much easier to use than Microsoft Office and Open Office isn’t even in the same race. I like that it is available to any computer that is online, anywhere. Office 2007, with its un-intuitive ribbon, forced me to look for an alternative and I found a good one in Zoho.

More Articles You Might Like

Enter Your Email Here to Get Access for Free:

Go check your email!