Schedule Auto Send & Receive in Microsoft Outlook

If you use Outlook as your email client, you might want to schedule how often it checks for new messages. Today we show you how to schedule how often auto send/receive occurs.

If you’re busy during the day and need to keep up with your emails, you might want want Outlook to check for new messages every few minutes. Here we’ll show how to schedule it in Office 2010, 2007, and 2003 for a busy inbox where you want to keep on top of your important emails.

Outlook 2010

To schedule Auto Send/Receive in Outlook 2010, click on the File tab then Options.

1sendrec

The Outlook Options window opens…click on Advanced and scroll down to Send and receive and click on the Send/Receive button.

2sendrec

In the Send/Receive Groups window under Setting for group “All Accounts” check the box Schedule an automatic send/receive every…minutes. It is set to 30 minutes by default and you can change the minutes to whatever you want it to be. If you’re busy and want to keep up with your messages you can go as low as every one minute.

3sendrec

You can also get to the Send/Receive groups by selecting Send/Receive tab on the Ribbon and then Define Send/Receive Groups.

sshot-2010-05-23-[00-43-13]

Outlook 2007

To select the send/receive time intervals in Outlook 2007, open Outlook and click on Tools \ Options.

10sendrec2007

Click on the Mail Setup tab, check the box next to Send immediately when connected then the Send/Receive button.

11sendrec2007

Now change the schedule to automatically send/receive.

12sendrec2007

You can also access the Send/Receive Groups section by going to Send/Receive > Send/Receive Settings and Define Send/Receive Groups.

13sendrec2007

Outlook 2003

In Outlook 2003 click on Tool \ Options…

4sendrec

Click on the Mail Setup tab then check Send immediately when connected, then the Send/receive button.

7sendrec2003

Then set the amount of time between send/receive attempts.

6sendrec2003

If you live out of Microsoft Outlook and want to keep up with messages, setting the automatic send/receive minutes will keep you up to date.

Brian Burgess worked in IT for 10 years before pursuing his passion for writing. He's been a tech blogger and journalist for the past seven years, and can be found on his about me page or Google+