How-To Geek

How to Create and Use Templates in Outlook 2010


If you reply to the emails with the same answer over and over, it will save you a lot of time to create a template that you can use over and over. We have previously show you how to create templates in Outlook 2003, so lets take a look at using Outlook 2010.

When creating a template you get started as if you were creating a new email, that is choose new email from the Home tab.


You can now draft your email as normal.


Instead of sending the email you should now click on the file menu and select the save as button.


Change the type to an Outlook Template format.


Then click on the save button.


To use your template all you have to do it open it from explorer and customize who you are sending it to.


Taylor Gibb is a Microsoft MVP and all round geek, he loves everything from Windows 8 to Windows Server 2012 and even C# and PowerShell. You can also follow him on Google+

  • Published 11/22/11

Comments (6)

  1. Bee.K


  2. Chris

    Also, you can drag-and-drop these files to a folder in Outlook for quick access.

  3. Tom C.

    Maybe I get something wrong, but with this approach you cannot REPLY to an existing email?! So I guess another option is to save “your always-the-same-message” as a signature and answer a email …

  4. The Unspoken

    @Tom C. – Another way to look at this is if you email similar data to a group constantly. For instance as a coach we have a format that we send game reminders out to people and all I would have to change is the time/date/location instead of copying/pasting or re-typing the entire email.

  5. Robotnik

    Alternatively, you can save selections to the Quick Part Gallery and then use Insert > Quick Parts to insert the previously saved body of the email.

  6. DaveM

    I second using saving various “Signatures” with frequently send responses, You are able to customize the signatures to meet the specific needs of your email.
    Always looking for tips to make things more efficient, great question and answers!

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