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Print an Outlook email on desktop by selecting File > Print > Print Options > Print. On the web, click the three-dot menu and choose Print > Print. Specify your options and select "Print" again. You can also print Outlook emails from the mobile app.

To keep physical copies of your emails, you can print them (and any attachments) directly from Microsoft Outlook. You can do this using Outlook on your desktop, in your web browser, or via the mobile app. We’ll show you how.

Before printing, ensure you’ve installed and configured a printer on your device.

How to Print an Email From Outlook’s Desktop App

In Outlook on your desktop, printing an email is as easy as choosing the email and selecting the print option.

Launch Outlook and open the email you want to print to get started.

When your email opens, in Outlook’s top-left corner, click “File.” Alternatively, press Ctrl+P (Windows) or Command+P (Mac). If you use this keyboard shortcut, then skip the next step.

Select "File" in the top-left corner.

In the left sidebar, click “Print.”

Choose "Print" on the left.

In the pane on the right, click “Print Options.”

Select "Print Options" on the right.

A Print window will launch. Here, click the “Name” drop-down menu and choose the printer you want to use. Then, specify other options, like the number of copies to print.

To print your selected email’s attachments, enable the “Print Attached Files” option. Note that your attachments will only print to the default printer.

When you’re ready to print, click “Print.”

Specify print options and select "Print."

RELATED: How to Manage a Printer in Windows 10

How to Print an Email From Outlook’s Web App

You can also print emails from Outlook’s web app.

Launch your preferred web browser and open Outlook. Sign in to your account if you haven’t already done so.

Choose the email to print. Then, in your email’s top-right corner, click the three-dot menu and select “Print.”

Choose "Print" in the menu.

You’ll see your email’s print preview. In this preview’s top-left corner, click “Print.”

Select "Print" at the top-left corner.

Outlook will launch your web browser’s print dialog. Depending on your browser, the print options will open to the right of your screen or in a new window.

Here, specify the number of copies you’d like to make, choose your printer, and select any other options.

When you’re done, begin printing by clicking “Print” at the bottom.

Configure print options and select "Print."

Your web browser will begin to print your selected email.

RELATED: How to Print Web Pages Without Ads and Other Clutter

Printing an Email From Outlook’s Mobile App

If you’ve linked a printer to your smartphone, you can use the Outlook mobile app to print your emails without a computer.

To do that, first, launch Outlook on your phone and select the email to print.

In the email’s top-right corner, tap the three-dot menu and choose “Print” on Android or “Print Conversation” on iPhone.

Tap "Print" in the menu.

Next, choose your printer, specify your print options, and select the Printer icon (Android) or tap “Print” (iPhone).


Choose a printer and print the email.

Do you want to print a list of emails from an Outlook folder? If so, that’s easy to do as well. And while you’re at it, you may also want to look into printing text conversations from your Android phone.

RELATED: How to Print a List of Emails From An Outlook Folder

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Mahesh Makvana is a freelance tech writer who specializes in writing how-to guides. He has been writing tech tutorials for over a decade now. He’s written for some of the prominent tech sites including MakeUseOf, MakeTechEasier, and Online Tech Tips.
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