In these times, many people work remotely and with others around the world. Language differences don’t have to stop you from communicating via email. You also don’t need to hunt down a translation tool if you use Gmail. The email service features a built-in translation feature.
You can translate emails you receive in just a few clicks. Gmail can even automatically detect the language and translate it into your own. Let’s dive in.
Translate Emails You Receive in Gmail
Gmail may recognize that the message is in a language other than your own and provide the option upfront to translate it. If you see this and the languages are correct, click “Translate Message” in the translation bar.
Tip: If you don’t want the translation option for that particular language in the future, you can pick “Turn Off For: [Language]” on the right of the translation bar.
If you don’t see the translation option, select the three-dot menu on the top right of the email and choose “Translate Message.”
You’ll then see the translation bar appear at the top of the email. In the drop-down box on the far left, choose the language to translate from or pick “Detect Language” and allow Gmail to identify it for you.
In the drop-down box to the right, choose your language. You should already see the default language from your Gmail settings. But if not, or if you want to use a different language, select it from the list.
Then, click “Translate Message” to see the translation.
Tip: Check or change your default language by selecting the gear icon on the top right. Then, select See All Settings > General > Language.
You can revert to the untranslated email anytime by clicking “View Original Message” in the translation bar.
Optionally Always Translate the Language
You can also have Gmail always translate emails you receive in a specific language.
After translating the message, select “Always Translate: [Language]” on the right side of the translation bar.
You’ll see a brief message appear on the bottom left of the Gmail screen, giving you the option to undo this action if you like. But by saving the setting, you won’t have to go through the above process to translate emails.
If you decide later that the Always Translate option isn’t for you, you can turn it off. Open a translated email in that language, and you’ll see “Don’t Automatically Translate For: [Language]” in the translation bar. Select that option.
The next message you see on the bottom confirms that you’ve turned off the automatic translation for the language. Again, you have the option to Undo the action if you wish.
With so many translation tools available, communicating has become increasingly easy. Keep this translation tip for Gmail in mind and take a look at these little-known Gmail features you might also find helpful.