When you create a document that contains shapes, images, or other objects, lining them up can make all the difference in your document’s appearance. Luckily, Microsoft Word provides you with features to help you align your objects.
By enabling Alignment Guides or Gridlines in Word, you can place your items neatly on the page and lined up for a consistent and professional appearance. You can also customize the settings for each feature per your preference.
Using Alignment Guides, you see lines as you drag your object on the page. This helps you align the item with the top, bottom, left, and right margins by default.
To turn on the guides, go to the Layout tab and select the Align drop-down arrow in the Arrange section of the ribbon. Pick “Alignment Guides” to place a checkmark next to the feature to enable it.
When you see the object that you’re dragging lined up with the guides, simply release to place it in that spot.
To turn off the guides, follow the same steps above to deselect and remove the checkmark from the Alignment Guides feature.
Another good way to line up items in your document is using Gridlines. These allow you to move your items freely and place them evenly and with other objects according to the grid.
To turn on the gridlines, go to the Layout tab and select the Align drop-down arrow. Pick “View Gridlines” to place a checkmark next to it and enable it.
You’ll then see gridlines cover each page of your document allowing you to accurately align your objects.
To turn off the gridlines, follow the same steps above and deselect “View Gridlines.”
For both Alignment Guides and Gridlines, you can adjust the settings and options for how they look and work. Return to the Layout tab and Align drop-down menu. This time, select “Grid Settings.”
When the Grid and Guides box opens, you’ll see the available settings for Alignment Guides at the top. To display the Alignment Guides, check the box at the top. Then, optionally check the boxes beneath it for page, margin, and paragraph guides.
To align your object with other objects, check the box below Object Snapping.
To adjust the size of the Gridlines, use the Horizontal and Vertical Spacing boxes to choose those sizes.
To change the origin for the grid, uncheck the box for Use Margins and enter the measurements in the Horizontal and Vertical Origin boxes.
To turn on Gridlines, check the box below Show Grid for Display Gridlines on Screen. You can then adjust the additional settings for Vertical and Horizontal placement. And, to snap objects to the grid even when gridlines aren’t displayed, check the box at the bottom.
Note: You cannot use Alignment Guides and Gridlines at the same time. You’ll notice that if you enable one of the two features, the other automatically turns off.
When you finish with the Grid Settings, click “OK” to save the changes. To use these settings in all of your Word documents, select “Set As Default.”
With these two convenient features, you can align items perfectly in your next Word document. For more, take a look at how to overlay images in Word.