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When you spend time creating, formatting, and adding data to a table, you don’t want accidental changes. You can convert a table to an image in Microsoft Word to prevent changes or share it instead of sending an entire document.

You can convert the table to an image and keep both in your document for your own reference. Or, you can replace the original table with the image if you prefer. One thing to keep in mind is that you cannot edit the table after you convert it to an image.

Copy or Cut the Table

Begin by selecting the entire table. You do this by clicking anywhere in the table to display the table handle on the top left. Then, click the table handle to highlight the whole table.

Table selected in Word

Right-click and choose “Cut” or “Copy” in the shortcut menu. If you want to remove the original table and only keep the image, you can pick “Cut.” But if you want to keep both, pick “Copy.”

Cut and Copy in the shortcut menu

Paste Special as a Picture

With the table on your clipboard, you’ll use the Paste Special tool in Microsoft Word to create the image.

RELATED: How to Cut, Copy, and Paste in Microsoft Word

Place your cursor in the document where you want the image. Then do one of the following:

  • Right-click and pick the Picture icon below Paste Options.
  • Go to the Home tab, select the Paste drop-down arrow, and pick the Picture icon.
  • Go to the Home tab, select the Paste drop-down arrow, and pick “Paste Special.” Choose “Picture” in the As box and click “OK.”

Paste Special box with Picture selected

You’ll then see your table appear in your document as an image. From there, you can format it like any other picture or photo in Microsoft Word.

Select the image and use the Picture Format tab for quick edits like adding a border. You can also click the Layout Options icon on the top right of the image to wrap text around it.

Picture format options for an image in Word

Save the Image For Use Outside of Word

If you want to send the image in an email or share it in a chat application, you can save the picture for use outside of Microsoft Word.

RELATED: How to Download and Save Images from a Google Docs Document

Right-click the image of the table and choose “Save as Picture.”

Save As Picture in the shortcut menu

Then simply select a location, name the file, pick a file type, and click “Save.”

Save As Picture box

Converting a table full of data to an image in Microsoft Word is a good way to stop accidental edits or share it easily.

RELATED: How to Save a Chart as an Image in Microsoft Excel

Profile Photo for Sandy Writtenhouse Sandy Writtenhouse
With her B.S. in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She learned how technology can enrich both professional and personal lives by using the right tools. And, she has shared those suggestions and how-tos on many websites over time. With thousands of articles under her belt, Sandy strives to help others use technology to their advantage.
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