When you have a large sheet full of data, using the Google Sheets filter and sort features can help you find what you need. If you use color to make data pop, you can filter or sort using that color.
It doesn’t matter if you’ve added color manually or set up a conditional formatting rule. You can use both the filter and sort features based on the colors in your sheet. What’s even better is that you can use the fill color for a cell or font color for text.
If you want to filter data, meaning only see data that meets your color criteria, start by selecting the cells.
RELATED: How to Filter in Google Sheets
Go Data > Create a Filter in the menu or click the Create a Filter button in the toolbar.
This places a filter button in your column header. Click that button to apply the filter.
Move your cursor to Filter by Color. In the pop-out menu, go to Fill Color or Text Color and choose the color. You’ll only see the colors used in your sheet as available options.
You’ll then see your data update to only show those cells containing either the fill or text color you select.
When you finish, you can choose a different filter option using the button in the header. Alternatively, turn off the filter by selecting Data > Remove Filter in the menu or by clicking the Remove Filter button in the toolbar.
Maybe you don’t want to filter out data but see it all only sorted. You can sort data by color using the Filter tool as well.
RELATED: How to Sort in Google Sheets
Before you add a filter, be sure to select all the data that you want to sort. For instance, if you have two columns as in our example, you’ll want to select them both. If you only select the one column containing colors, the sort only applies to that column. This causes a mismatch of the data.
Apply a filter as described above to display the filter buttons in the column headers.
Click the button for the column you want to sort by and move your cursor to Sort by Color. Go to Fill Color or Text Color in the pop-out menu and then pick the color. Again, only the colors used in your sheet are available options.
You’ll see your data update and sorted by the column and color you chose.
When you finish, remove the filter as explained above. You can choose Data > Remove Filter in the menu or the Remove Filter button in the toolbar. Keep in mind that your data remains sorted this way unless you sort it again.
Colors are useful for more than making data stand out in your spreadsheet. You can use those colors to filter or sort your data as needed. For more, take a look at how to apply a color scale based on value in Google Sheets.
- › How to Change Your Age on TikTok
- › This Huge Curved Ultrawide Monitor From LG Is $337 Today
- › How to Screen Record on iPhone
- › Get PC Power With Tablet Portability in the Surface Pro 9 for $200 Off
- › What Is a Condenser Microphone, and How Do They Work?
- › The New HP Pro x360 Fortis Is a 2-In-1 Laptop Under $500