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If you have a lengthy presentation, keeping it organized is important. One way to do this in Microsoft PowerPoint is to use sections. We’ll show you what they are and how you can make use of them.

You can group slides into various sections to keep things neat and tidy. Expand a section and collapse the rest so you can focus on what you’re working on. You can also easily move sections if you want to rearrange your presentation.

If you’re looking for a better way to organize your PowerPoint slideshows, let’s look at how to use sections.

About Sections in Microsoft PowerPoint

If you use Microsoft Word, you might be familiar with how sections work in that application. But sections in PowerPoint are completely different. Rather than breaking up a document, as sections do in Word, sections work more like folders in PowerPoint.

Sections contain groups of slides for organizational purposes only. Sections are not visible when presenting your show, and after creating sections you can still move your slides to rearrange them as you normally would.

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Sections are available in Microsoft PowerPoint on Windows, Mac, and the web. Because the features differ slightly on the web versus desktop, we’ll look at each separately.

Use Sections in PowerPoint on Windows or Mac

You can organize your slideshow easily with sections on Windows or Mac. This is especially helpful if you’re collaborating with others. For instance, you might assign certain sections to specific people.

RELATED: How to Collaborate on a Microsoft PowerPoint Presentation

Create a Section

You can create a section using Normal or Slide Sorter view as well as with the Home tab.

On the View tab, select “Normal” or “Slide Sorter” and pick the thumbnail for the first slide you want in the section. Right-click and choose “Add Section” from the shortcut menu.

Add Section in shortcut menu in PowerPoint on Windows

To use the Home tab, select the slide to start the section by making it the active slide. Then, click the Section drop-down arrow and pick “Add Section.”

Add a section on the Home tab in PowerPoint on Windows

You’ll immediately see a pop-up window prompting you to name your section. Enter the name and click “Rename.”

Window to name your section

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If the slide you pick to start a section is not the first slide in your presentation, a Default Section will be created automatically and contain all slides before your created section.

Default Section created in PowerPoint

Once you set up sections, you’ll see the number of slides within each one. Click the arrow next to a section header to collapse or expand it.

List of sections in PowerPoint

Manage Sections

You can rename and collapse or expand all sections in your slideshow. And like creating a section, you can do so in Normal view, Slide Sorter view, or using the Home tab.

Either right-click the section in one of the mentioned views or select the Section drop-down arrow on the Home tab to take an action on your section.

Section actions on the Home tab

If you want to delete a section, you have three different options. You can delete the selected section, delete the section and the slides in it, or delete all sections in the slideshow.

Right-click the section and choose one of the delete actions.

Section deletion options

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If you use the Home tab to manage your sections, you’ll only see two of the delete actions in the Section drop-down box. You can either remove the selected section or all sections. So if you want to delete a section and its slides too, use the right-click method above.

Section deletion options on the Home tab

Move a Section

You may decide to move a section, which would include that group of slides, to a different spot in your presentation.

In either Normal or Slide Sorter view, select the section, drag it to its new location in the slideshow, and release.

Drag to move a section in PowerPoint

Alternatively, right-click the section and choose “Move Section Up” or “Move Section Down.”

Selections for moving a section

Use Sections in PowerPoint on the Web

In Microsoft PowerPoint on the web, you can create and use sections. However, you do have limited actions.

Create a Section

To create a section, select the View tab and choose “Slide Sorter” at the top. Then, right-click the first slide you want in the section and choose “Add Section” from the shortcut menu.

Add Section in PowerPoint on the web

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When the section appears, replace “Untitled Section” with the name you want, and press Enter or Return.

Name a section in PowerPoint on the web

You can only see sections you create in Slide Sorter view. They are not collapsible or expandable like in the desktop application.

Manage Sections

To rename, remove, or move a section, head back to View > Slide Sorter. Right-click the section header to take an action.

Sections actions in PowerPoint on the web

Sections in PowerPoint give you a good way to keep track of and manage your slides. Whether working alone or sharing the slideshow with others, you’re sure to keep your presentation organized.

Profile Photo for Sandy Writtenhouse Sandy Writtenhouse
With her B.S. in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She learned how technology can enrich both professional and personal lives by using the right tools. And, she has shared those suggestions and how-tos on many websites over time. With thousands of articles under her belt, Sandy strives to help others use technology to their advantage.
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