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Whether you’re sending an Apple Numbers file to a Microsoft Excel user or are on the receiving end of a Numbers workbook you need to open as an XLSX file, we’ll show you three ways to convert Numbers to Excel.

If you’re a Mac user who created the workbook in Numbers, you can convert it to an Excel file type before you send it. If you’re a Windows, Linux, or Chrome OS user who received a Numbers file, you can download it to the Excel format using iCloud. And if you’re somewhere in between, you can always fall back on an online file converter. Let’s take a look at all three methods.

Convert Numbers to Excel on Mac

Converting Numbers to Excel on Mac is easy and eliminates the file recipient from having to do it.

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With your file open in Numbers, go to File > Export To > Excel from the menu bar.

Select File, Export to, Excel

When the Export Your Sheet window appears, you can adjust a few options before you convert the workbook.

Export Your Sheet window

Excel Worksheets: Choose whether you want a worksheet for each table or each sheet. If you select a sheet for each table, you can optionally include a summary worksheet in the book. This provides a link to each table in the workbook.

Summary sheet in Excel

Require Password to Open: If the workbook contains sensitive data, you can password-protect it and provide your recipient with that password. Set the password, verify it, and optionally include a hint.

Password, Verify, and Hint

Advanced Options: You can export the sheet in either XLSX or XLS format depending on the version of Excel your recipient uses. XLS covers older versions of Excel.

When you finish, click “Next.”

Excel file format selection

Then, give your file a name, select a location to save it, and click “Export.”

Export Numbers to Excel

Convert Numbers to Excel Using iCloud

If you receive a Numbers file that you need to convert to Excel and have an iCloud account, you can download the file to the Excel format easily. You can view and edit the file online using iCloud as well.

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Visit iCloud.com and sign in. Select Numbers from the available apps.

Select Numbers on iCloud

At the top, click the Upload button which is the cloud with the up arrow.

Upload a document on iCloud

Browse for, select your file, and click “Open.”

Open the file

You’ll then see your file uploaded to iCloud. To view and edit the file online, simply double-click to open it.

Numbers file on iCloud

If you prefer to download the file in Excel format to edit on your computer, click the three dots on the bottom right corner of the file. Select “Download a Copy.”

Download a Copy of the Numbers file

Choose “Excel” to download the file.

Download as Excel

Convert Numbers to Excel Using a File Converter

If you aren’t a Mac user and don’t have or desire to have an iCloud account, you can convert Numbers to Excel using an online file converter. There are many free options out there; one popular converter is CloudConvert.

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You can go directly to the CloudConvert Numbers to Excel Converter page. Click “Select File,” choose the location for the Numbers file, and follow the prompts to upload the file depending on the location you pick.

Select the file location on CloudConvert

Once your file uploads, you can use the format drop-down box to choose XLS or XLSX. Click “Convert” when you’re ready.

Choose the file type

After the file is converted, you’ll see “Finished” and click “Download” to obtain your Excel file.

Download the converted file

You can convert up to 25 files per day for free with CloudConvert and without signing up. If you have more than 25 files, you can check out CloudConvert’s packages and subscription plans.

Most online file converters work similarly to CloudConvert. So, if you have a different site you prefer, simply look through the menu for the option to convert Numbers to Excel.

Converting an Apple Numbers workbook to Microsoft Excel for yourself or someone else is easy. If you need to convert other types of Apple application documents, look at how to convert Pages to Word or how to convert Keynote to PowerPoint.

Profile Photo for Sandy Writtenhouse Sandy Writtenhouse
With her B.S. in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She learned how technology can enrich both professional and personal lives by using the right tools. And, she has shared those suggestions and how-tos on many websites over time. With thousands of articles under her belt, Sandy strives to help others use technology to their advantage.
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