Whether you’re sending an Apple Numbers file to a Microsoft Excel user or are on the receiving end of a Numbers workbook you need to open as an XLSX file, we’ll show you three ways to convert Numbers to Excel.
If you’re a Mac user who created the workbook in Numbers, you can convert it to an Excel file type before you send it. If you’re a Windows, Linux, or Chrome OS user who received a Numbers file, you can download it to the Excel format using iCloud. And if you’re somewhere in between, you can always fall back on an online file converter. Let’s take a look at all three methods.
Converting Numbers to Excel on Mac is easy and eliminates the file recipient from having to do it.
With your file open in Numbers, go to File > Export To > Excel from the menu bar.
When the Export Your Sheet window appears, you can adjust a few options before you convert the workbook.
Excel Worksheets: Choose whether you want a worksheet for each table or each sheet. If you select a sheet for each table, you can optionally include a summary worksheet in the book. This provides a link to each table in the workbook.
Require Password to Open: If the workbook contains sensitive data, you can password-protect it and provide your recipient with that password. Set the password, verify it, and optionally include a hint.
Advanced Options: You can export the sheet in either XLSX or XLS format depending on the version of Excel your recipient uses. XLS covers older versions of Excel.
When you finish, click “Next.”
Then, give your file a name, select a location to save it, and click “Export.”
If you receive a Numbers file that you need to convert to Excel and have an iCloud account, you can download the file to the Excel format easily. You can view and edit the file online using iCloud as well.
Visit iCloud.com and sign in. Select Numbers from the available apps.
At the top, click the Upload button which is the cloud with the up arrow.
Browse for, select your file, and click “Open.”
You’ll then see your file uploaded to iCloud. To view and edit the file online, simply double-click to open it.
If you prefer to download the file in Excel format to edit on your computer, click the three dots on the bottom right corner of the file. Select “Download a Copy.”
Choose “Excel” to download the file.
If you aren’t a Mac user and don’t have or desire to have an iCloud account, you can convert Numbers to Excel using an online file converter. There are many free options out there; one popular converter is CloudConvert.
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You can go directly to the CloudConvert Numbers to Excel Converter page. Click “Select File,” choose the location for the Numbers file, and follow the prompts to upload the file depending on the location you pick.
Once your file uploads, you can use the format drop-down box to choose XLS or XLSX. Click “Convert” when you’re ready.
After the file is converted, you’ll see “Finished” and click “Download” to obtain your Excel file.
You can convert up to 25 files per day for free with CloudConvert and without signing up. If you have more than 25 files, you can check out CloudConvert’s packages and subscription plans.
Most online file converters work similarly to CloudConvert. So, if you have a different site you prefer, simply look through the menu for the option to convert Numbers to Excel.
Converting an Apple Numbers workbook to Microsoft Excel for yourself or someone else is easy. If you need to convert other types of Apple application documents, look at how to convert Pages to Word or how to convert Keynote to PowerPoint.
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