Microsoft Outlook logo.

Microsoft Outlook allows you to create folders so you can group relevant items together. You can make a folder for Mail, Calendar, Contacts, and even Tasks. We’ll show you how to do that on desktop and mobile.

RELATED: How to Automatically Sort Emails Into Specific Outlook Folders

Create a New Folder in Outlook on Desktop

To make a new folder in Outlook on your desktop, first, open the Outlook app on your computer.

In Outlook’s pane on the left, select where you want to make a new folder. Your options are Mail, Calendar, Contacts, and Tasks. We’ll select the “Mail” option.

Select a location to make a new folder in Outlook.

In the pane just right of “Mail,” decide where you want to place your new folder. You can place your new folder under your email account, as well as under another folder, such as “Sent Email.”

Either way, right-click the item where you want to make a new folder and select “New Folder” from the menu.

Note: In Calendar, you will see “New Calendar” instead of “New Folder,” but it does the same task.

Right-click an item and select "New Folder."

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A “Create New Folder” window will open. Here, enter your new folder’s name in the “Name” field. To change your folder’s position, select a new location in the “Select Where to Place the Folder” section.

Then, at the bottom, click “OK.”

Enter folder details on the "Create New Folder" window.

Your new folder is now created and is available in the pane on the left. You can now start using this folder however you want.

Access newly created folder in Outlook.

To rename, copy, move, or even delete your new folder, right-click the folder and choose an appropriate option.

Modify a folder in Outlook on desktop.

You are all set.

Add a Folder in Outlook on Web

Outlook’s web version also allows you to create folders. The process is similar to that of the desktop app.

To get started, open a web browser on your computer and launch the Outlook site. Sign in to your account on the site.

In Outlook’s pane on the left, select where you want to make a new folder. We’ll choose “Mail.”

Select "Mail" in Outlook on web.

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In the pane next to “Mail,” at the bottom, click “New Folder.”

Click "New Folder" beneath other folders.

Type a name for your new folder and press Enter.

Enter the folder name and press Enter.

And your new folder is now created.

If you’d like to create a subfolder, then right-click the parent folder and choose “Create New Subfolder” from the menu.

Right-click the parent folder and choose "Create New Subfolder."

You can delete, rename, and move your folders with equal ease. To do so, right-click your folder and select an appropriate option.

Modify a folder in Outlook on web.

And that’s how you organize your items in various folders in Outlook on web.

RELATED: The Best Way to Organize Your Emails: Just Archive Them

Make a New Folder in Outlook on Mobile

In Outlook’s app for iPhone, iPad, and Android, there is no option to directly create new folders. However, there’s a workaround you can use to make a new folder. It involves moving one of your emails to another folder, creating that folder in the process. Later, you can move that email back to its original folder if you want.

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To start, first, launch the Outlook app on your phone. In the app, tap and hold on an email to select it. Then, in the top-right corner, tap the three dots.

Select an email and tap the three dots in the top-right corner.

From the menu that opens, select “Move to Folder.”

Choose "Move to Folder" from the menu.

On the “Move Conversation” screen that opens, in the top-right corner, tap the “New Folder” option (an icon of a folder with a plus sign in it).

Tap "New Folder" in the top-right corner.

You will now see a “New Folder” box. Here, type a name for your new folder and tap “Create & Move.”

Enter the folder name and tap "Create & Move."

Your new folder is now created and is available to use. To access it, in Outlook’s top-left corner, tap your profile icon.

In the menu that opens, among other folders, you will see your new folder.

Access newly created folder in Outlook on mobile.

To delete, move, or rename the folder, you will have to use Outlook on your desktop or on the web. The app does not offer folder manipulation options.

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And that’s how you keep your items neat and tidy in various folders in Outlook. Enjoy an organized digital life!


Use Gmail alongside Outlook? You can also create folders in your Gmail account to make finding emails easier.

RELATED: How to Create a New Folder in Gmail

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Mahesh Makvana is a freelance tech writer who specializes in writing how-to guides. He has been writing tech tutorials for over a decade now. He’s written for some of the prominent tech sites including MakeUseOf, MakeTechEasier, and Online Tech Tips.
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