Microsoft Outlook allows you to create folders so you can group relevant items together. You can make a folder for Mail, Calendar, Contacts, and even Tasks. We’ll show you how to do that on desktop and mobile.
To make a new folder in Outlook on your desktop, first, open the Outlook app on your computer.
In Outlook’s pane on the left, select where you want to make a new folder. Your options are Mail, Calendar, Contacts, and Tasks. We’ll select the “Mail” option.
In the pane just right of “Mail,” decide where you want to place your new folder. You can place your new folder under your email account, as well as under another folder, such as “Sent Email.”
Either way, right-click the item where you want to make a new folder and select “New Folder” from the menu.
Note: In Calendar, you will see “New Calendar” instead of “New Folder,” but it does the same task.
A “Create New Folder” window will open. Here, enter your new folder’s name in the “Name” field. To change your folder’s position, select a new location in the “Select Where to Place the Folder” section.
Then, at the bottom, click “OK.”
Your new folder is now created and is available in the pane on the left. You can now start using this folder however you want.
To rename, copy, move, or even delete your new folder, right-click the folder and choose an appropriate option.
You are all set.
Outlook’s web version also allows you to create folders. The process is similar to that of the desktop app.
To get started, open a web browser on your computer and launch the Outlook site. Sign in to your account on the site.
In Outlook’s pane on the left, select where you want to make a new folder. We’ll choose “Mail.”
In the pane next to “Mail,” at the bottom, click “New Folder.”
Type a name for your new folder and press Enter.
And your new folder is now created.
If you’d like to create a subfolder, then right-click the parent folder and choose “Create New Subfolder” from the menu.
You can delete, rename, and move your folders with equal ease. To do so, right-click your folder and select an appropriate option.
And that’s how you organize your items in various folders in Outlook on web.
In Outlook’s app for iPhone, iPad, and Android, there is no option to directly create new folders. However, there’s a workaround you can use to make a new folder. It involves moving one of your emails to another folder, creating that folder in the process. Later, you can move that email back to its original folder if you want.
To start, first, launch the Outlook app on your phone. In the app, tap and hold on an email to select it. Then, in the top-right corner, tap the three dots.
From the menu that opens, select “Move to Folder.”
On the “Move Conversation” screen that opens, in the top-right corner, tap the “New Folder” option (an icon of a folder with a plus sign in it).
You will now see a “New Folder” box. Here, type a name for your new folder and tap “Create & Move.”
Your new folder is now created and is available to use. To access it, in Outlook’s top-left corner, tap your profile icon.
In the menu that opens, among other folders, you will see your new folder.
To delete, move, or rename the folder, you will have to use Outlook on your desktop or on the web. The app does not offer folder manipulation options.
And that’s how you keep your items neat and tidy in various folders in Outlook. Enjoy an organized digital life!
Use Gmail alongside Outlook? You can also create folders in your Gmail account to make finding emails easier.
RELATED: How to Create a New Folder in Gmail
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