Scanners had their moment, but nowadays it’s not as necessary to own one. However, that doesn’t mean you never need to scan a document or photo. Thankfully, you probably have some tools to do it without a scanner.
If you find yourself scanning a lot of documents and photos, it’s a good idea to invest in an actual scanner. Most people only need to scan a few things a year, so we’ll show you some good alternatives.
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A scanner is essentially just a camera that takes a photo of your document in a very specific way. Well, you carry a camera in your pocket every day, so why not use that as a scanner?
The truth is a smartphone camera is usually perfectly fine for getting the job done as a scanner. The results won’t be as crisp and clear as an actual scanner, but it will get the point across. Here are a few suggestions for taking good photos of a document.
- Lighting: Place the document on a flat surface with good lighting. Try to avoid casting a shadow on the document with your hand and phone.
- Placement: Take the photo straight on to avoid any weird angles. This can be done from directly above or at a right angle by propping up the document. Do whichever results in the best lighting/fewest shadows.
- Framing: Make sure to take the photo from far enough away so the entire document is in view. After you take the photo, crop it to the document so you don’t see any of the surroundings.
The camera on your phone will get the job done in many situations, but sometimes a more professional-looking scan is necessary. For that, you’ll want to turn to a document scanner app. You may already have one installed on your phone.
Google Drive has a lesser-known document scanning feature built-in. All you have to do is take a photo of the document and Drive will do all the work to make it look as clean and clear as possible. This feature is available in Google Drive for iPhone, iPad, and Android.
First, open the app and make sure you’re signed in with your Google account. Tap the floating “+” button in the bottom right corner.
Select “Scan” or “Use Camera.”
This will open the camera. You may need to grant the app permission to use your camera. Position the document so that it’s entirely in the frame, then snap the photo.
The next screen will ask you to confirm that you want to use the photo. Tap “OK” or “Use Photo.”
Google Drive will attempt to automatically crop and adjust the lighting. You can manually adjust this with the crop and color buttons. If you have a multi-page document, tap the plus icon to add the next page in the same way.
When the document is looking good, tap “Save” to finish.
Now you can give the file a name and choose which folder to save it to. The document will be saved as a PDF.
You’re all set! The document is now saved in your Google Drive. You can download it and share it however you’d like. You can even copy and paste text directly from the photo. All this and you didn’t even have to mess with a clunky scanner. Pretty cool, right?
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