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Printing a spreadsheet in Microsoft Excel can be challenging if you have a lot of data. To cut down on the paper and keep your data together, you can print your sheet on one page instead of multiple pages.

How to Print a Spreadsheet on One Page in Excel

While the setup is the same, getting to the settings differs slightly between Excel on Windows versus Mac.

RELATED: What's the Difference Between Microsoft Office for Windows and macOS?

On Windows, go to the Page Layout tab and click the arrow on the bottom right of the Page Setup section of the ribbon.

Open Page Setup in Excel on Windows

On Mac, go to the Page Layout tab and click “Page Setup.”

Open Page Setup in Excel on Mac

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When the Page Setup window opens, make sure you’re on the Page tab. Go down to the Scaling section, mark the option for Fit To, and enter the number 1 in both boxes. Click “OK” to save your change.

Enter 1 in the Fit To boxes

Tip: If your sheet is wider than it is long, consider changing the Orientation in the Page Setup window to Landscape to accommodate the width.

If you have a ton of rows in your sheet, printing on a single page like this may make the data difficult to read. So, if you want the columns on one page but are fine with the rows extending to more pages, this is doable.

RELATED: How to Repeat Specific Rows or Columns on Every Printed Page in Excel

In the Fit To boxes, enter the number 1 in the first box and 9999 in the second box. Click “OK” to save your change.

Enter 1 and 9999 in the Fit To boxes

View a Print Preview

You can see a preview of how your sheet will look on a single page before you print it. On both Windows and Mac, click File > Print from the menu or menu bar.

This gives you a nice view of whether or not printing your sheet on one page works for you. If it does, continue to print as you normally would.

Print preview in Excel

If you’re not happy with the preview of your sheet on a single page, remember that you can always print a specific selection of cells in Excel instead. Or, you can set up and save a print area in Excel if you plan to print the same section often.

RELATED: How to Set the Print Area in Microsoft Excel

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With her B.S. in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She learned how technology can enrich both professional and personal lives by using the right tools. And, she has shared those suggestions and how-tos on many websites over time. With thousands of articles under her belt, Sandy strives to help others use technology to their advantage.
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