Microsoft Excel logo on a green background

Inserting multiple rows into your Microsoft Excel spreadsheet isn’t difficult. Simply use a quick context menu option or a keyboard shortcut to add several rows at once. We’ll show you how to do just that.

RELATED: How to Quickly Add Rows and Columns to a Table in Microsoft Word

Insert Multiple Rows in Excel With a Right-Click Menu Option

One way to add multiple rows in Excel is by using an option in Excel’s context menu.

To use this method, first, open your spreadsheet with Microsoft Excel.

In your spreadsheet, select the number of rows that you’d like to add. For example, if you want to add four new rows, select four rows in your spreadsheet above which the new rows will be added.

Select rows in Excel.

Right-click one of the selected rows, and from the menu that opens, select “Insert.”

Right-click a selected row and choose "Insert" from the menu in Excel.

Advertisement

You will see a small “Insert” box on your screen. In this box, enable the “Entire Row” option and click “OK.”

Enable "Entire Row" and click "OK" in the "Insert" box in Excel.

And instantly, Excel will add the specified number of rows to your spreadsheet.

Tip: To quickly remove the newly added rows, press Ctrl+Z on PC or Command+Z on a Mac.

New rows added in Excel.

You’re all set.

Insert Multiple Rows in Excel With a Keyboard Shortcut

If you prefer using Excel keyboard shortcuts, there’s a shortcut you can use to quickly add multiple rows to your Excel spreadsheet.

RELATED: All the Best Microsoft Excel Keyboard Shortcuts

To use the shortcut, first, open your spreadsheet with Microsoft Excel.

In the spreadsheet, select the number of rows you’d like to add. For example, if you want to add three new rows, select three rows in your current spreadsheet. Excel will add new rows above the selected rows.

Select rows in Excel.

While the rows are selected, press Ctrl+Shift+Plus (+ sign) at the same time on a PC, or Command+Shift+Plus (+ sign) on a Mac. This will open an “Insert” box. In this box, choose “Entire Row” and click “OK.”

Select "Entire Row" and click "OK" in the "Insert" box in Excel.

Advertisement

Excel will add the selected number of rows to your spreadsheet.

Rows added to Excel.

And that’s how you make room for new data in your spreadsheets by adding multiple rows at once. Very useful!


If you often work with tables, you can add and remove columns and rows in a table in Excel just as easily.

RELATED: How to Add or Delete Columns and Rows in a Table in Microsoft Excel

Profile Photo for Mahesh Makvana Mahesh Makvana
Mahesh Makvana is a freelance tech writer who specializes in writing how-to guides. He has been writing tech tutorials for over a decade now. He’s written for some of the prominent tech sites including MakeUseOf, MakeTechEasier, and Online Tech Tips.
Read Full Bio »

The above article may contain affiliate links, which help support How-To Geek.