Have you ever wondered how much time you spend in meetings or even who you meet with the most? With Time Insights in Google Calendar, you can see a breakdown of your time.
What Are Google Calendar Time Insights?
The intent of Time Insights is to better understand how you spend your time. With the type of information you learn, you may decide to make adjustments to your schedule or see which day most of your meetings are held. Here’s how Time Insights work in Google Calendar.
Note: As of October 2021, the feature is available to Google Workspace customers including Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Nonprofits. Users with free accounts
View Time Insights in Google Calendar
Head to the Google Calendar website and sign in. If necessary, display the Main Menu on the left side by clicking the hamburger menu icon (three horizontal lines) on the top left.
You’ll see a section above your calendar list for Time Insights that you can expand.
This gives you a quick look at your time in meetings for the day, week, month, or year, depending on which calendar view you’re currently using. To get a detailed view, click “More Insights” which opens a scrollable sidebar on the right.
Here, you’ll see your Time Insights separated into three sections for Time Breakdown, Time in Meetings, and People You Meet With. Let’s take a look at each one.
With a handy pie chart at the top and details beneath, you can view how much time you spend in various types of meetings in the Time Breakdown area.
You can see one-on-one meetings, those with three or more guests, events you need to respond to, and the remaining time you have based on your work hours.
If you change your calendar view with the drop-down list at the top of the Google Calendar screen or using a keyboard shortcut. You’ll then see your Time Breakdown adjust accordingly.
Time in Meetings
The Time in Meetings section shows you exactly that, how much time you spend in meetings.
At the top, you can see which day of the week most of your meetings occur along with your daily average. Below, you’ll see one-time meetings appear in a light blue with recurring meetings in a darker blue.
Like the Time Breakdown area, you can select a different calendar view in the drop-down list to see your Time in Meetings by day, week, or month. If you choose a year view, you’ll simply see the day for most meetings and a daily average.
People You Meet With
The final area in Time Insights is for viewing the people you spend the most time in meetings with and for how long.
What’s nice about this section is that you can pin up to 10 people to it manually. So if you frequently attend meetings with someone in particular, click the gear icon and select them from the list. Click “Done” and they’re pinned to your list.
Along with seeing the amount of time you spend in meetings with your pinned people, you can quickly schedule a meeting with someone in your list. Click “Schedule Next Meeting” and an event detail page will open with your collaborator as a guest. Just complete the information and save the Google Calendar event as you normally would.
And just like the other two areas in the Time Insights sidebar, you can see the details in this section adjust based on the calendar view you select.
If you’re interested in a way for others to schedule meetings with you only on certain days or during specific times, consider setting up appointment slots in Google Calendar.
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