If you’ve ever received an email that prompted a meeting or conference call, you’ll appreciate this built-in Gmail feature. You can select an email you receive and create an event in Google Calendar right from the message.
Maybe you received an email from a customer that you and your coworkers should discuss. Perhaps you received a list of project tasks that you and your team need to review. Or maybe you received an email from your boss that warrants a one-on-one.
The advantage this feature offers is that Google includes people on the email as event attendees and places the message text into the event description. All you have to do is save it and you’re set!
Note: As of this writing in September 2021, the feature is only available on the Gmail website, not the mobile app.
Schedule an Event From a Gmail Message
You can set up an event from an email in Gmail whether you’re viewing it in your inbox or have the message open in its own window.
In the toolbar at the top, click More (three dots) and select “Create Event.”
A new tab will open in your browser to the event detail screen in Google Calendar. You’ll see the event scheduled for the current date with the next hour or half-hour as the start time. And you’ll notice other items already set up for you.
- Event title: Email subject line
- Event description: Body of the email
- Guests: People included in the email
Like with any other Google Calendar event you create, you can make edits to this one. Change the date, time, title, description, and add or remove attendees. You can also include a location, add a notification, set the visibility, and attach a file.
With everything set up and ready to go, hit “Save” at the top and, optionally, send invitation emails to your guests.
The ability to create an event from an email in Gmail is one of those convenience features. Rather than setting up a meeting or get together by manually entering all the details, you can get a jumpstart using this feature.
You can also schedule an event directly from Google Chat if you and your team use the application for communications!