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If you’re in charge of setting up a Google Meet meeting, you’re going to want to schedule it so that nobody forgets and misses the meeting. You can schedule a meeting using Google Calendar on your desktop or mobile device.

Schedule a Google Meet Meeting on Your PC

To schedule a Google Meet meeting using your PC, launch your web browser and open Google Calendar. In the top-left corner of the window, click the “Create” button.

Click the Create button in Google Calendar

A pop-up window will appear. First, click the “Add Title” text box and give your event a title.

Name your event in the Add Title text box

Next, set the date of the meeting by clicking the currently set date and then choosing a new date from the calendar that appears. For example, to choose August 27th, you’d click “27” on the calendar. You can change the month that’s displayed by clicking the left or right arrow in the top-right corner of the calendar.

Set the date for the meeting

Now choose the beginning and end time of the meeting. The first time is the meeting’s start time, and the second time is when the meeting ends. Click the time that’s currently displayed and a drop-down menu will appear. Select your desired time from the menu.

Select the time for the meeting

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If this is a recurring meeting, you can choose the frequency at which the meeting should be held. Click the down arrow next to “Does Not Repeat.”

Click the down arrow next to does not repeat.

A list of options will appear. The options displayed depend on the set date of the meeting. Choose your desired option from the list. If you don’t see one that works for you, you can choose “Custom” to create your own timing that the meeting recurs.

List of recurring meeting options.

Next, add invite the meeting participants to the calendar invite by typing their email in the “Add Guests” box. You can add up to 100 guests.

RELATED: How to Check Someone's Availability in Google Calendar

Add users to the meeting.

After that, click the blue “Add Google Meet Video Conferencing” button.

Click Add Google Meet Video Conferencing

This will assign a Google Meet URL to your calendar event. Anyone invited to the calendar event can access the link.

Click “Save” to save the event to your calendar.

Click Save.

A message will appear asking if you’d like to send invitation emails to the guests you added to the event. Click “Send.”

Send invite to other guests.

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You’ve now scheduled the Google Meet meeting. When it’s time to join the meeting, click the event in Google Calendar and then click the blue “Join with Google Meet” button.

Join the Google Meet meeting.

Schedule a Google Meet Meeting on Mobile

To schedule a Google Meet meeting using your smartphone, you’ll need to install the Google Calendar app for Android or iOS. Once installed, open the app and tap the multi-colored plus button in the bottom-right corner of the screen.

Tap the multi-colored Add button.

Four options will appear. Tap “Event.”

Tap the Event option.

The Event options page will appear. Tap the “Add Title” text box and give your event a name. Tap “Done” when finished.

Enter an event name and tap Done.

To change the date, tap the currently set date. A small calendar will appear. Tap the date you want to schedule the meeting on.

Tap the date and select and new date for your event.

Once you select the date, the option to adjust the time will automatically appear. Scroll the numbers up and down to select the time. Repeat these steps for the end date and time, as well.

Scroll the wheel to set the time of the meeting.

Next, tap the “Add People” option to invite people to the calendar event.

Tap Add People.

Enter their email addresses and then tap “Done.”

Enter the email of the guests and tap Done.

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Next, tap “Add Video Conferencing.” This will automatically assign a Google Meet URL to your event.

Tap Add Video Conferencing button.

Finally, tap “Save” in the top-right corner of the screen.

Tap Save.

The event is now saved. The added guests will automatically receive an email alerting them of the event.

When it’s time to join the meeting, open your Google Calendar app and tap the event.

Tap the event in your calendar.

Next, tap “Join with Google Meet.”

Tap the Join with Google Meet link.

That’s all there is to it.

Google Meet is a great tool for video conferencing, and it’s quite convenient that you can schedule a meeting using the Google Calendar app. However, some people prefer Zoom over Google Meet. No worries—you can easily schedule a meeting in Zoom, too.

RELATED: Google Meet vs. Zoom: Which One Is Right for You?

Profile Photo for Marshall Gunnell Marshall Gunnell
Marshall Gunnell is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He's currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan, runs ITEnterpriser, a data-storage and cybersecurity-focused online media, and plays with development, with his RAID calculator being his first public project.
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