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How to Add an Email Signature to Gmail

Gmail logo

Google’s Gmail service supports configurable signatures, which it will attach to each email you send. You could add your name, job title, social media details, phone number, or anything else you want to your signature.

There are two types of signatures: web signatures sent from Gmail on the desktop, and mobile signatures sent from Gmail on your phone.

Adding a Signature to Gmail on the Web

To add a signature on the Gmail website, open Gmail, and click the “Settings” icon on the top right. It’s the small gear-shaped icon near your profile image.

Click "Settings" in Gmail

Click “See All Settings” to open the full settings menu.

Click "See All Settings"

Scroll most of the way down the page until you find the “Signature” option, and click the “Create New” button.

Click "Create new" to the right of Signature

Name your signature and then click “Create.”

Type a name for your signature

Type anything you’d like in the box to the right of your new signature. This is often where you’d add your name, your place of employment, and perhaps your phone number or social media accounts.

Type a signature

Below the text editor where you just added your signature, in the “Signature defaults” section, click the name of your email signature to add it as the default signature to use with new emails.

Choose your default signature

In the box to the right of the last one, do the same thing to use your new signature as the default option for replies and forwarded email.

Select a signature for email replies and forwards

At the bottom of the page, click “Save Changes” to save your new signature.

Click "Save Changes"

You can add multiple email signatures and switch between them, too.

Adding a Mobile Signature

You can add signatures that are mobile device-specific as well. These signatures override the desktop versions you just added. In other words, when you send an email from a device with a mobile signature, Gmail will send just the mobile signature and ignore your desktop signature.

You can use these signatures for anything, but it’s common to create one that alerts people that you’re on a mobile device so that they know you might be slower to respond (if you’re out of the office), or that there could be typos due to overzealous autocorrect.

Of course, you could just opt to use the desktop signature across all your devices, too. You don’t need to set up a separate mobile signature.

To set up a mobile signature, open the Gmail app on your mobile device—iPhone, iPad, or Android.

Open the Gmail app

Tap the hamburger menu from the upper-left corner.

Tap the menu button in Gmail

Choose the “Settings” option from the sidebar.

Tap "Settings"

Tap your profile photo or email address to open the Signature settings menu.

Tap your account name

If you’re using an iPhone or iPad, tap “Signature Settings” on the next page. On Android, tap “Signature” instead.

Tap "Signature settings"

If you’re using an iPhone or iPad, toggle the Mobile Signature switch to the right to enable a mobile-only signature.

Activate the "Mobile Signature" switch

Add your text and close Gmail to save your new mobile signature.

Type a mobile signature for Gmail

You’ll now have a custom mobile-only signature that only appears when you’re using Gmail on a mobile device. Your desktop signature remains, though Gmail will default to the mobile signature on your phone or tablet.

Bryan Clark Bryan Clark
Bryan has worked in journalism and publishing for more than 15 years. For the last 10 years, he's covered the technology beat, including gadgets, social media, security, and web culture. Before working as a freelancer, Bryan was the Managing Editor for The Next Web. These days he spends his time at a number of publications, both online and off, including The New York Times, Popular Science, and The Next Web, among others.
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