Google Sheets

Alternative text (alt text) allows screen readers to capture the description of an object and read it aloud, providing aid for those with visual impairments. Here’s how to add alt text to an object in Google Sheets.

RELATED: How to Add Alternative Text to an Object in Microsoft Word

To add alt text to an object in Google Sheets, open your spreadsheet from your desktop browser of choice, add an object (click Insert > Image in the menu bar), and then select the object.

Selected object in Google Sheets

Unlike the process of adding alt text to an object in Google Docs or Google Slides, you can’t right-click the image or use a keyboard shortcut in Google Sheets. So, once selected, you need to locate and click the three-vertical-dot icon found in the top-right corner of the selected image’s frame.

A menu will appear. Select the “Alt Text” option found towards the bottom of the list.

Alt text option in image menu

The “Alt Text” window will open. Here, you can give your object (1) a title and (2) a description.

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The general rule for alt text is to keep it brief and descriptive. You can also omit unnecessary descriptions like “image of” or “photo of” as screen readers announce that it is an object for you.

Once you’ve added the object’s title and description, click “OK.”

Give image a title and description

The alt text is now added to your object in Google Sheets.

RELATED: How to Add Alternative Text to an Object in PowerPoint

Profile Photo for Marshall Gunnell Marshall Gunnell
Marshall is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He's currently an API/Software Technical Writer based in Tokyo, Japan, runs VGKAMI and ITEnterpriser, and spends what little free time he has learning Japanese.
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