Creating and using custom AutoText entries for frequently used phrases is a great way to speed up the content creation process in Microsoft Word. And the good news is you can set up these time-savers in just a few clicks!
How to Create a New AutoText Entry
To get started, highlight the text in your Word document that you’d like to use to create your new AutoText entry.
Press Alt+F3 to open the “Create New Building Block” window. Next, type a memorable name (within the 32-character limit) for your AutoText entry, and then click “OK.”
Your AutoText entry is now saved.
How to Use an AutoText Entry
To use your AutoText entry, place your cursor where you want to insert the text in your Word document. Navigate to the “Insert” tab and click the Explore Quick Parts icon in the “Text” group.
In the drop-down menu that appears, hover over “AutoText.”
A list of AutoText entries appears; select the one you want to use. For this example, we’ll use our custom entry.
The text is inserted into your Word document.
How to Delete an AutoText Entry
If your AutoText list is getting a bit long, or you made a mistake when you created a custom entry, you can delete them.
To do so, go back to the “Insert” tab and select the “Text” group. Click the Explore Quick Parts icon, and then hover over “AutoText.”
Right-click the AutoText entry you want to delete. In the menu that appears, click “Organize and Delete.”
The “Building Blocks Organizer” window appears with the AutoText entry you right-clicked highlighted.
At the bottom of the window, click “Delete.”
A message appears asking you to confirm that you would like to delete this entry; click “Yes.”
The AutoText entry is deleted.