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Creating and using custom AutoText entries for frequently used phrases is a great way to speed up the content creation process in Microsoft Word. And the good news is you can set up these time-savers in just a few clicks!

How to Create a New AutoText Entry

To get started, highlight the text in your Word document that you’d like to use to create your new AutoText entry.

Highlighted text in a Word document.

Press Alt+F3 to open the “Create New Building Block” window. Next, type a memorable name (within the 32-character limit) for your AutoText entry, and then click “OK.”

Your AutoText entry is now saved.

RELATED: How to Add Shortcut Keys to AutoText Entries in Word

How to Use an AutoText Entry

To use your AutoText entry, place your cursor where you want to insert the text in your Word document. Navigate to the “Insert” tab and click the Explore Quick Parts icon in the “Text” group.

In the drop-down menu that appears, hover over “AutoText.”

Hover over "AutoText."

A list of AutoText entries appears; select the one you want to use. For this example, we’ll use our custom entry.

Select AutoText entry you want to use.

The text is inserted into your Word document.

How to Delete an AutoText Entry

If your AutoText list is getting a bit long, or you made a mistake when you created a custom entry, you can delete them.

To do so, go back to the “Insert” tab and select the “Text” group. Click the Explore Quick Parts icon, and then hover over “AutoText.”

Right-click the AutoText entry you want to delete. In the menu that appears, click “Organize and Delete.”

The “Building Blocks Organizer” window appears with the AutoText entry you right-clicked highlighted.

The AutoText entry you selected is highlighted in the "Building Blocks Organizer" window.

At the bottom of the window, click “Delete.”

A message appears asking you to confirm that you would like to delete this entry; click “Yes.”

The AutoText entry is deleted.

Profile Photo for Marshall Gunnell Marshall Gunnell
Marshall is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He's currently an API/Software Technical Writer based in Tokyo, Japan, runs VGKAMI and ITEnterpriser, and spends what little free time he has learning Japanese.
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