Microsoft Word

There are plenty of reasons why you might want to duplicate a page in a Microsoft Word document, especially if you’re creating a template. It’s a pretty simple process, so here’s how to do it.

Inserting a Blank Page or Page Break in Microsoft Word

If you only want to insert a blank page, rather than copy an existing one, you can click the “Insert” tab on the ribbon bar and then select “Blank Page” to add it.

Click Insert > Blank Page in Microsoft Word to insert a new, blank page to your document

If you’re looking to split up an existing document, you can insert a page break instead. This will push any content below the break onto a new page.

To do that, place your document cursor in the position to create the break. In the “Insert” tab, click the “Page Break” button.

If this is hidden, click on the button within the “Pages” section to find it.

Click Insert > Page Break in Microsoft Word to insert a new page break to your document

Duplicating a Page in a Single-Page Document

There’s no one-button solution to duplicate a page, like for like, in a Microsoft Word document. You’ll first need to copy the contents of your first page, create a new page, and then paste the contents of your original page onto the new page.

If you’re doing this on a single page document, you’ll have a few more options available to help you, including additional keyboard commands.

Copy Page Contents

First, select the contents of your page. You can do this manually using your mouse or by pressing Ctrl+A to select everything on the page.

You’ll next need to copy the contents of your page. Press Ctrl+C on your keyboard or right-click the selected contents and hit “Copy” instead.

To copy in a Word document, select your content, then press either Ctrl + C or right-click and click Copy

Insert New Page and Paste

With the contents of your single-page Word document in your clipboard, you’ll now need to insert a new page before pasting the contents. You’ll then create two, duplicate pages.

To start, click the “Blank Page” button, found in the “Insert” tab of your ribbon bar. If your document cursor doesn’t move to the new page automatically, scroll down and click on it.

On your blank page, press Ctrl+V on your keyboard to paste the contents of your first page onto a second document. You can also right-click and press one of the “Paste” options.

If you want to keep the same formatting, click the Keep Source Formatting button.

To paste in Word, press Ctrl+V or right-click your page, clicking one of the paste options.

Your copied page contents will be inserted into your new page, effectively duplicating it.

Duplicating Pages in Multi-Page Documents

The process for duplicating pages in multi-page documents is pretty similar, but you’ll need to be aware of where your document cursor is placed before you insert a new page.

As with single-page documents, you’ll need to copy the contents of the page you’re looking to duplicate first. You won’t be able to use the Ctrl+A command to select the contents, however, as this will select everything in your Word document.

Instead, you’ll need to use your mouse cursor to select the contents of a single page. Place your document cursor at the start of your page and then drag down towards the bottom.

Stop once you reach the end of the page.

To manually select the contents of a Microsoft Word page, place your document cursor at the start of the page and then drag down towards the bottom

Copy your page contents (Ctrl+C or right-click > Copy) before moving your document cursor into position, ready for you to create a new page below it.

Insert your page (Insert > Blank Page) before pasting the contents onto that page (Ctrl+V or right-click > Keep Source Formatting).

A Microsoft Word document showing duplicated pages

The single page will then be duplicated, creating an exact copy of the original page.

Ben Stockton Ben Stockton
Ben Stockton is a freelance tech writer from the United Kingdom. In a past life, he was a UK college lecturer, training teens and adults. Since leaving the classroom, he's been a tech writer, writing how-to articles and tutorials for MakeUseOf, MakeTechEasier, and Cloudwards.net. He has a degree in History and a postgraduate qualification in Computing.
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