Windows 10 has a built-in Calendar app, but you don’t have to use it. You can view and create calendar events right from the Windows taskbar. You can even link accounts like Google Calendar or iCloud Calendar and see your online calendars with a single click on your taskbar.
The Calendar App and the Taskbar Are Linked
Windows 10 has a built-in Calendar app you can use, but you can use your calendar without the app. Just click the clock on the right side of your taskbar, and you’ll see the calendar popup. If you don’t see any events, click “Show Agenda” at the bottom. If you don’t want to see events, click “Hide Agenda” for a simple clock panel.
This taskbar panel is integrated with Windows 10’s built-in Calendar app. Any events you add to the calendar app will appear in it, and any events you add from the taskbar will appear in the Calendar app. You can, however, use essential calendar functions right from the taskbar without ever opening the app.
How to Add Calendar Events
To quickly add a calendar event, open the calendar popup and select the date you want to add the event on. For example, if you want to add an event on the 10th of the next month, click that date on the calendar. You can use the arrows to the right of the month’s name to move between different months.
With your desired date selected, click the “Add an event or reminder” box and start typing.
Note: This option is new in Windows 10’s November 2019 Update, also known as Windows 10 1909 or 19H2. If you don’t see the “Add an event or reminder” box, you haven’t installed this update yet.
Windows will give you more options as soon as you do. You can set a specific time for the event or enter a location where the event will take place.
If you have multiple calendars, you can click the box to the right of the name of the calendar entry and select a calendar for the event. Events on different calendars will be highlighted with different colors on the panel here.
Click “Save Details” when you’re done. For more options, click “More Details” and Windows will open the Calendar app with the “Add Event” interface.
How to View and Edit Calendar Events
To view a calendar event, just open the clock panel. You’ll see a list of events on your calendar today. You can see events on a different date by clicking that date on the calendar.
To edit or delete an event, click it, and Windows 10 will open the Calendar app with the event’s details.
How to Create a Calendar or Link an Online Account
That’s all pretty useful. You can create and view calendar events in a few clicks without opening another application. But, to link an online calendar, add other calendars, or edit calendars, you’ll have to open the Calendar app.
Clicking an event you’ve created or click “More Details” while creating an event will open the app. However, you can also open Windows 10’s Start menu, search for “Calendar,” and open the Calendar app shortcut. That’s the one with a blue background featuring a white calendar icon.
The “Add calendars” option here will let you add calendars for holidays, sports teams, and TV shows.
To add one of your calendars, click the gear-shaped “Settings” icon at the bottom of the left sidebar.
Click “Manage Accounts” in the sidebar that appears at the right.
Click “Add Account” in the list of accounts, and you’ll see a list of accounts You can add. Windows 10’s Calendar supports Google, Apple iCloud, Microsoft Outlook.com, Microsoft Exchange, and Yahoo! calendars.
For example, if you use Google Calendar, you can add your Google account to the Calendar. Windows will automatically synchronize itself with your Google Calendar. Any changes you make on your PC will be synced to your Google account, and any changes you make elsewhere will be synced to your PC.
Once you’ve added an account, its calendars will appear in the left pane, and you can choose which you want to see. Calendars with a checkmark to their left will have their events visible both in the main Calendar app and on the taskbar.
After linking other calendar accounts, you can add events from elsewhere—via the Google Calendar website, for example, or in the Calendar app on your iPhone. They’ll sync and appear on your taskbar’s calendar panel.
When you create a calendar event from the taskbar, you can choose which calendar it will be placed in. Click the colored circle to the right of the event name field and select any configured calendar.
If you don’t see a calendar that appears in your Calendar app in the list in the taskbar popup, it’s probably a read-only calendar shared with you. You can’t add events to read-only calendars.
You can use Cortana to create calendar events with your voice, too.
Sorry, No Local Calendars
If you’ve signed into Windows 10 with a Microsoft account, the Calendar app will store your events in an Outlook.com calendar by default.
If you’ve signed into Windows with a local user account, however, you’ll run into a problem: Microsoft won’t let you create local calendars with Windows 10’s calendar app.
You can still add non-Microsoft accounts like Google Calendar and Apple iCloud Calendar. You don’t have to sign in to Windows with a Microsoft account to use the calendar.
However, you can’t store your calendar details just locally on your computer—not with Windows 10’s built-in calendar features. You have to sync them to an online service. This does ensure they’re always backed up so you won’t lose them, at least.
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