Microsoft Excel Logo

Sometimes you want to print only a specific selection of cells on a worksheet. But when you print in Microsoft Excel, all data on a worksheet is printed by default. This article will show two ways to print a selected range.

Printing a Specific Selection of Cells in Microsoft Excel

This first option is the quickest method to print a selected range of cells.

Select and highlight the range of cells you want to print.

Selecting the range of cells to print

Next, click File > Print or press Ctrl+P to view the print settings.

Print settings in Excel

Click the list arrow for the print area settings and then select the “Print Selection” option.

Print selection on a worksheet

The preview will now show only the selected area. Click “Print” to finish the process.

Setting the Print Area in Microsoft Excel

If you print the selected area frequently, you can set the selected range as the print area. This option will save you from needing to select the range each time you print.

Select the range of cells you want to set as the print area. Next, click Page Layout > Print Area > Set Print Area.

Setting the print area

The print area is now set.

The next time you print (File > Print or press Ctrl+P), this area will be printed by default.

To remove a print area, click Page Layout > Print Area > Clear Print Area.

RELATED: Why Do You Need Formulas and Functions?

Alan Murray Alan Murray
Alan Murray has worked as an Excel trainer and consultant for twenty years. On most days, he can be found teaching Excel in a classroom or seminar. Alan gets a buzz from helping people improve their productivity and working lives with Excel.
Read Full Bio »

The above article may contain affiliate links, which help support How-To Geek.