iPhone showing a mail compose screen for a group email
Khamosh Pathak

Frequently emailing the same group of people can get tiresome after a while. You can save a couple of taps by setting up a contact group and using it as a faster way to send messages to multiple people.

Set Up A Group in the Contacts App

You can use a workaround in the Contacts app to create a single contact with multiple email addresses. Next time you need to send an email to your entire product team or your book club, you’ll only need to select one contact.

To set it up, open the Contacts app and tap on the “+” button.

Tap on Plus button in Contacts app

Next, give the contact a distinct group name that you’ll remember.

Give a name to the group contact

Swipe down until you find the “Notes” section. Here, type in multiple email addresses, all separated by commas (as shown in the screenshot below).

Email addresses pasted

Once you’re done, tap and hold on the Notes section and select all the text. Then tap on the “Copy” button.

Tap on Copy to copy all email addresses

Now go up to the “Email” field and double-tap on the empty text field. Here, tap on the “Paste” option.

Paste the email addresses

The multiple email addresses that you copied from the Notes section will be pasted in. If you try to add more than one email address in the same field manually, it won’t work.

Email addresses pasted in the email field

Tap on the “Done” button at the top to save the contact.

Tap on Done to save the contact

RELATED: How to Manage and Delete Contacts On Your iPhone or iPad

Send Messages to a Group in the Mail App

Now, let’s send an email to the group contact. While you’re viewing the contact in the Contacts app, you can tap on the “Mail” button to quickly start a mail conversation with all the email addresses in the group contact.

Tap on the mail button from the Contacts app

If you aren’t already in the Contacts app, you should start by opening the Mail app. Next, from the bottom toolbar, tap on the “New” button.

Tap on New button

Here, select the “To” field at the top and start searching for the group contact we made in the above step.

Tap on To button in Mail app

Once you find it, tap on it to select it as the recipient. You can add more email addresses if you want.

Search for and select the group contact

Next, type out the subject and the message text. Now, tap on the “Send” button.

Tap on the Send button to send the email

As we’re using a workaround, you might get an “Invalid Address” prompt. Don’t worry about it, and click the “Send” button to share the email.

Tap on Send from the popup

The message will now be sent to the group. When they reply (individually or to all participants), the Mail app will notify you.

If you don’t want to be notified, take a look at the new Mute feature addition to the Mail app in iOS 13 and iPadOS 13.

RELATED: How to Mute Mail Threads on iPhone, iPad, and Mac

Khamosh Pathak Khamosh Pathak
Khamosh Pathak is a freelance technology writer who specializes in tutorials. His work has also been published on iPhoneHacks, Zapier's blog, MakeUseOf, and Guiding Tech. Khamosh has seven years of experience writing how-tos, features and technology guides on the internet.
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