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If you need to record your screen to demonstrate a process as part of your PowerPoint presentation, you can use the built-in tools to do so. Here’s how to record your screen using PowerPoint.

Using PowerPoint’s Screen Recorder

PowerPoint comes with a built-in, no-nonsense screen recorder. There are a lot of things that PowerPoint’s screen recorder can’t do that more full-featured screen recording software can, but that’s the beauty of it—it’s great for a quick, no-fuss recording.

RELATED: How to Embed a YouTube Video in PowerPoint

First, open PowerPoint, head to the “Insert” tab, and then click “Screen Recording.”

Screen Recording in Media section

PowerPoint will minimize, and the screen recording dock will appear at the top of your screen. Here’s where the “simplicity” of PowerPoint’s screen recording feature comes in—you only have five options. By default, PowerPoint will record audio and your cursor. Toggle these options to disable them if you want. When you’re ready to move on, click “Select Area.”

Select area to record in record dock

Your pointer will turn into a crosshair. Click and drag to select the area of your screen you want to record.

Screen recording area

Next, click the “Record” button in the screen recorder dock.

record video

A three-second countdown will begin. Once it reaches zero, your recording will begin. When you’ve finished recording everything, move your cursor back to the top of the screen where the dock was, and the dock will reappear. Click “Stop.”

Stop your recording

Your screen recording will now appear in your PowerPoint slide.

Customizing Your Recording

Now that you’ve successfully embedded the recording in your presentation, you might want to adjust a few of the settings. There are a few things you can do here, including trimming the video, setting how the video plays during the presentation, or applying a style to the video’s frame.

Trimming Your Video

There may be a few seconds of your video that you’d like to remove. You can trim these parts out directly in PowerPoint. Right-click the video and select “Trim.”

trim video setting

The “Trim Video” window will appear. Here, click and drag the green and red bars to adjust the start and stop time, respectively. Once you’ve set this up, click “OK.”

Trim video window

Your video will now be trimmed.

Setting Video Playback Rules

You can tell PowerPoint how to play your video during the presentation. To do this, right-click the video and select “Start” from the menu.

Start video option

A sub-menu will appear, presenting three different playback options:

  • In Click Sequence: The video will play in the appropriate order you’ve set in terms of actionable sequences (such as animations).
  • Automatically: The video will automatically play when it appears.
  • When Clicked On: The video will play when you click on it.

Select the one that works best for you.

Applying Frame Styles

If you want to make your video more visually appealing, you can apply a frame to it. To do so, right-click the video and select “Style” from the menu.

Video Frames

A sub-menu will appear, presenting a large library of frames for your video. Hovering over each one will show a live preview of how the frame will look.

style frame library

Select the one you like, and it will be applied to your video.

That’s all there is to it!

Profile Photo for Marshall Gunnell Marshall Gunnell
Marshall is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He's currently an API/Software Technical Writer based in Tokyo, Japan, runs VGKAMI and ITEnterpriser, and spends what little free time he has learning Japanese.
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