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During a presentation, a mix of media always performs best. Using images, graphs, charts, and videos not only makes your presentation more informative but also more engaging for the audience. If you have a YouTube video you’d like to use during your presentation, it’s as simple as embedding it in a slide. Here’s how.

Finding a YouTube Video’s Embed Code

Rather than linking to a YouTube video in your presentation, embedding it in the slide is usually the better option. It gives your presentation a more professional look because you won’t be leaving your slide to pop open the YouTube website. Keep in mind, though, that even with the video embedded in your presentation, you’ll still need to be connected to the internet to play the video.

First, head over to YouTube and find the video you want to embed. Once you’re there, select the “Share” option, which you’ll find in the video description.

share button on YouTube

A window will appear, giving you a few different vehicles for sharing the video. Go ahead and click the “Embed” option in the “Share a link” section.

embed button

Another window will appear, providing the embed code along with a few other options.  If you wanting to start the video at a particular time, select the “Start at” box and enter the time when you’d like the video to start. Additionally, you can select whether you’d like to player controls to appear and if you want to enable privacy-enhanced mode.

Note: Privacy-enhanced mode keeps YouTube from storing information about visitors that visit your website that the video is embedded on unless they play the video. Since we will be using the embed code in a PowerPoint presentation, this option is not necessary.

Select “Copy” at the bottom right of the window to copy the embed code to your clipboard. Alternatively, select the code and use the Ctrl+C shortcut.

copy embed code

We’re finished with YouTube, for now, so head on over to PowerPoint and open your presentation.

Embedding a YouTube Video in PowerPoint

Select the slide where you want to embed the YouTube video. On the “Insert” tab, click the “Video” button.

select video option

On the drop-down menu, select the “Online Video” option.

Online Video

The Insert Video window that appears lets you search YouTube for a video or paste in that embed code you copied from the YouTube website. Paste the embed code and click the arrow to complete the action.

paste embed code

Your video will now appear in the presentation. To resize the video, click and drag the corners.

rick astley never gonna give you up powerpoint

Note that at first, the video will appear as a black rectangle. Don’t worry—this is normal. Simply right-click the video and then select “Preview.”

preview

This will give you a quick preview of how the video will look during your presentation.

Searching the YouTube Video in PowerPoint

You can also search for a YouTube video from that Insert Video window in PowerPoint. Type in your search terms and then click the search icon.

search Youtube

Several options will appear—888,341 in the case of the Rick Astley’s Never Gonna Give You Up video for which we searched. Select the one you want to use.

Then select “Insert” at the bottom-right of the window.

That’s all there is to it. Generally, we recommend searching the actual YouTube website and using the embed code the way we described earlier—mostly because the site is much easier to search and you can watch the videos before selecting the one you want. Still, if you know exactly what you’re after, this method might work fine for you.

Marshall Gunnell Marshall Gunnell
Marshall Gunnell is a writer with experience in the technology industry. He worked at Synology, a manufacturer of network-attached storage solutions. Marshall also serves as CMO and technical staff writer at StorageReview, providing detailed reviews of storage technology.
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