Google Drive has a pretty bad spam problem, and it seems Google doesn’t care. Spammers can share files that automatically appear in your Drive, and there’s no way to stop it.
Update 1/4/19 10:10 AM CTS: Google got back to us with a statement saying that changes are coming to Drive’s sharing features and they’re “making it a priority.” Here’s the statement in full:
“For the vast majority of users, the default sharing permissions in Drive work as intended. Unfortunately, this was not the case for this user and we sincerely apologize for her experience. In light of this issue, we are evaluating changes to our spam, abuse, and blocking features that will prevent this kind of activity from taking place on Drive. In the interim, users who are experiencing similar issues can remove themselves from the folder, and the folder should not reappear in either “My Drive” or “Shared with Me” unless they revisit it.” — Google Spokesperson
Here’s What’s Happening
Google Drive’s sharing system is the problem. Since it doesn’t offer any sharing acceptance, all files and folders shared with your account are automatically available to you in Drive—they just show up. To make matters worse, if you only have “View” permission, you can’t remove yourself from the share. It’s a mess. And to make matters even worse, this is far from a new problem, but Google still hasn’t done anything to fix it.
Here’s the scenario: a spammer (or anyone else) shares a file or folder with you. This file or folder immediately shows up in the “Quick Access” area of your Drive, as well as in the “Shared with you” section. You can’t stop this from happening—you don’t have to accept the share; it shows up whether you want it or not. The good news is that the files aren’t automatically added to your Drive, and are thus not downloaded or synced automatically to your devices.
Now, you can right-click on the item and choose “Remove” to prevent it from showing up in the “Shared with me” section, but it will continue to show up in the Quick Access area and search results. If you accidentally open the file or folder, it will be added back into your Drive on the web.
Why Is This an Issue?
There are a few scenarios in which this is a pretty big issue. The first, as mentioned earlier, is for spam. Users can (and will) get bombarded with crap they don’t want—all the time.
The second issue may be even more common: when you don’t want to be part of a shared file/folder any longer. Since there’s no way to remove yourself from the share, you’re stuck with it. This can be especially troubling if the shared file or folder is from an ex with whom you no longer have or want contact.
Four weeks ago I discovered I am still shared on a Google Drive folder of photos my abusive ex controls and is actively putting photos into.
At the same time I learned there is **no way to remove your own access from a folder you have been given view-only access to**.
— jlord i 🇩🇰 igen (@jllord) December 27, 2018
To make matters even worse, Google Drive doesn’t offer a block feature. Even if you block someone in Gmail, it doesn’t block them in Drive. That seems to be a common thing with Google services—just because you block someone in one service doesn’t mean they’re blocked in any of the others (but maybe sometimes they are?). It’s a mess.
All that said, Google Drive does offer spam reporting—but when we tested the feature, it directed to a 404 page half the time. When it did work, the document still wasn’t removed or blocked from Drive. Not a good look for Google on either count.
Google Could Easily Fix the Problem
The most frustrating part of this issue is that the solution is so simple: Google needs to add an acceptance feature and a removal feature that works. With Dropbox, when someone shares a file with you, you have to accept the share before it shows up in your Dropbox. If you never accept the file, guess what? It never shows up in your Dropbox folder.
Also in Dropbox, the user is free to remove themselves from a shared file or folder even if they’re set to “can view” status. That’s a huge advantage over Drive and something Google should steal from Dropbox.
So, What Can You Do Right Now?
That’s the hell of it: there’s nothing you can do. You can’t stop people from sharing files or folders with you, and you can’t remove yourself from shares once they come in (again, this only applies if the file is set to “view only”).
You can right-click on the file and choose “Remove” to hide it from your “Shared with me” list, but as we mentioned earlier, the file or folder will still show up in your search results and Quick Access area. It’s better than nothing, but not by much.
How to Check Share Privileges
So, how do you know what privileges you have for a specific share? First, right-click on the file in Google Drive and then choose “View Details.”
If you see your profile picture alongside whoever shared it, then you have editor privileges, and you can remove yourself from that share. If you only see their profile picture, then you can only view the share, and you’re stuck with it.
How to Mark a File as Spam
You can also try marking shared files as spam, but the use is very limited—it only works with Google Docs files (Docs, Sheets, Slides, etc.). Any other kind of file is off limits.
Update: We incorrectly stated that this only works in Docs, Slides, and Sheets, but it actually works for all file types. Just double click the file on the Drive site, then click the three dots in the upper right corner and select “Report abuse.” The following instructions cover how do report a Google Docs file.
To do this, open the document in question, and then click on Help. From there, choose “Report abuse/copyright.”
On the next page, choose “Spam” as the violation you’re reporting. Click on “Submit Report,” and that’s that. The file will still be in your Drive, and it’s unclear what Google does with this information. I reported one file, and it was still in my Drive four days later, so do with that what you will.
Otherwise, you’re just out of luck, at least for the time being.
- › How to Find All the Files You’ve Shared in OneDrive
- › 4 Ways to Ruin Your Smartphone’s Battery
- › What Can You Do With the USB Port on Your Router?
- › Here’s How Mozilla Thunderbird Is Making a Comeback in 2022
- › ExpressVPN Review: An Easy-to-Use and Secure VPN for Most People
- › 10 Things Blocking Your Wi-Fi Signal at Home
- › This Is How Steve Jobs Killed Adobe Flash