Taking screenshots is pretty easy; it’s a feature built into most operating systems. If you’re already working on a Word document, though, and want to add a screenshot to it, you can save yourself a few clicks by using Word’s built-in screenshot tool.

In an open document, switch to the “Insert” tab on the Word ribbon.

Next, click the “Screenshot” button.

You will be greeted with a thumbnail image of every Window you have open at the moment.

You can click one of the thumbnails to have a screenshot of that window immediately inserted into your document. You can then position that image like you would any other illustration.

If you want to capture a specific area on the screen instead of an active window, click the “Screen Clipping” command instead of a thumbnail on that Screenshot drop-down menu.

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Your entire screen will dim, and you can draw a rectangle over just the portion you want to capture.

As soon as you select the area, Word adds the image to your document right away.

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Hayley Milliman is a former Teach for America teacher turned curriculum developer and writer. Over the past five years, she's written hundreds of articles on everything from Microsoft Office to education to history. She's co-author of the book .
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