Even if you’re familiar with Microsoft PowerPoint, you might be surprised by the number and variety of keyboard shortcuts you can use to speed up your work and generally make things more convenient.
Now, does anyone expect you to memorize all these keyboard combos? Of course not! Everyone’s needs are different, so some will be more useful to you than others. And even if you pick up a few new tricks, it’s worth it. We’ve also tried to keep the list clean and simple, so go ahead and print it that helps!
Also, even though our list of shortcuts here is pretty long, it’s by no means a complete list of every keyboard combo available in PowerPoint. We’ve tried to keep it to the more generally useful shortcuts. And, you’ll be happy to know that almost all of these shortcuts have been around for a long time, so they should be helpful no matter what version of PowerPoint you’re using.
Note: We present keyboard combos using the following convention. A plus means you should press those keys together. A comma means you should press keys in sequence. So, for example, “Ctrl+N” means to hold down the Ctrl key while pressing the N key and then release both keys. On the other hand, “Alt+N,P” means you should hold the Alt key down, press the N key, release the N key, press the P key, and then release all keys.
General Program Shortcuts
First, let’s review some general keyboard shortcuts for opening, closing, and switching between presentations, as well as navigating the Ribbon.
- Ctrl+N: Create a new presentation
- Ctrl+O: Open an existing presentation
- Ctrl+S: Save a presentation
- F12 or Alt+F2: Open the Save As dialog box
- Ctrl+W or Ctrl+F4: Close a presentation
- Ctrl+Q: Save and close a presentation
- Ctrl+Z: Undo an action
- Ctrl+Y: Redo an action
- Ctrl+F2: Print Preview View
- F1: Open the Help pane
- Alt+Q: Go to the “Tell me what you want to do” box
- F7: Check spelling
- Alt or F10: Turn key tips on or off
- Ctrl+F1: Show or hide the ribbon
- Ctrl+F: Search in a presentation or use Find and Replace
- Alt+F: Open the File tab menu
- Alt+H: Go to the Home tab
- Alt+N: Open the Insert tab
- Alt+G: Open the Design tab
- Alt+K: Go to the Transitions tab
- Alt+A: Go to the Animations tab
- Alt+S: Go to the Slide Show tab
- Alt+R: Go to the Review tab
- Alt+W: Go to View tab
- Alt+X: Go to the Add-ins tab
- Alt+Y: Go to the Help tab
- Ctrl+Tab: Switch between open presentations
Selecting and Navigating Text, Objects, and Slides
You can use keyboard shortcuts to navigate throughout your presentation easily. Try these shortcuts for quick and easy ways to select text within text boxes, objects on your slides, or slides in your presentation.
- Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the latter, click on a slide thumbnail first)
- Tab: Select or move to the next object on a slide
- Shift+Tab: Select or move to the previous object on a slide
- Home: Go to the first slide, or from within a text box, go to the beginning of the line
- End: Go to the last slide, or from within a text box, go to the end of the line
- PgDn: Go to the next slide
- PgUp: Go the previous slide
- Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide thumbnail first)
- Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click on a slide thumbnail first)
Formatting and Editing
The following keyboard shortcuts will save you time so you can edit and format in a snap!
- Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
- Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)
- Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)
- Ctrl+Alt+V: Open the Paste Special dialog box
- Delete: Remove selected text, selected object(s), or selected slide(s)
- Ctrl+B: Add or remove bold to selected text
- Ctrl+I: Add or remove italics to selected text
- Ctrl+U: Add or remove underline to selected text
- Ctrl+E: Center a paragraph
- Ctrl+J: Justify a paragraph
- Ctrl+L: Left align a paragraph
- Ctrl+R: Right align a paragraph
- Ctrl+T: Open the Font dialog box when text or object is selected
- Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide
- Alt+N,P: Insert a picture
- Alt+H,S,H: Insert a shape
- Alt+H,L: Select a slide layout
- Ctrl+K: Insert a hyperlink
- Ctrl+M: Insert a new slide
- Ctrl+D: Duplicate the selected object or slide (for the latter, click on a slide thumbnail first)
Helpful Slideshow Shortcuts
When you’re ready to start a presentation, the following keyboard combos should come in handy.
- F5: Start the presentation from the beginning
- Shift+F5: Start the presentation from the current slide (this one is great when you want to test out how the slide your currently working on will look in your presentation)
- Ctrl+P: Annotate with the Pen tool during a slideshow
- N or Page Down: Advance to the next slide during a slideshow
- P or Page Up: Return to the previous slide during a slide show
- B: Change the screen to black during a slideshow; press B again to return to the slideshow
- Esc: End the slideshow
The more you use keyboard shortcuts, the easier they are to remember. And no one expects you to memorize all of them. Hopefully, you’ve found a few new ones you can use to make your life in Excel a little better.
Need more help with keyboard shortcuts? You can access Help anytime by pressing F1. This opens a Help pane and allows you to search for help on any topic. Search for “keyboard shortcuts” to learn more.
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