How to Customize the Share Menu on macOS

The Share menu is a regular feature in many macOS applications, including Safari, Notes, Photos, and even the Finder. It’s an important and convenient way of…well, sharing stuff. So obviously, if you can improve it, so much the better.

The Share menu is not set in stone. It can be slimmed down or fattened up to better suit your sharing preferences. For example, here’s the Share menu in Safari, which has quite a few options…maybe too many.

What you see in Safari, however, won’t be the same as what you see in an application such as Notes. Notes has far fewer options, while Finder’s options depend on the type of file you’re sharing.

 

 

Where you can share to will also depend on if you have connected to any Internet accounts such as Facebook, Twitter, or LinkedIn, or applications you have installed, such as Evernote or OneNote.

But perhaps you share from Safari a great deal, and want to whittle down the options to only the ones you use. Or, maybe you want to add more to the Notes menu.

To do this, open the Share menu for the app in question and then click “More”.

This will open the Extensions preferences. Click on “Share Menu” in the lefthand pane.

Select unchecked items to add them to the Share menu, or deselect checked items to remove them. Checkboxes that are greyed out are permanent Share menu features and cannot be removed.

After unchecking many of the items in the Share Menu preferences, we can revisit Safari and see it’s much more svelte.

 

It might take some trial and error to see what appears and what doesn’t. Try selecting everything in the Extensions preferences, note what you use, and then go back and deselect what you don’t use.

One last thing: you may have noticed the Recents items at the bottom of the Share menu. This is simply a short list of contacts you have shared things with recently.

We looked into a way to hide this Recents menu, but the most promising solution doesn’t work, which might be because we’re using macOS Sierra, instead of Yosemite. At this point, there doesn’t appear to be any way to clear the recent items from the Share menu, at least using Sierra.

With that said, enjoy your newfound ability to customize the Share menu to meet your particular sharing needs.

Matt Klein is an aspiring Florida beach bum, displaced honorary Texan, and dyed-in-wool Ohio State Buckeye, who fancies himself a nerd-of-all-trades. His favorite topics might include operating systems, BBQ, roller skating, and trying to figure out how to explain quantum computers.