If you’re sharing a document and you want to avoid changes being made to it, you can force Word to prompt the user to open the document as read only when they open the file. We’ll show you how to enable this setting.

Open the file you want opened as read only and click the “File” tab.

01_clicking_file_tab

On the backstage screen, click “Save As” in the list of items on the left.

02_clicking_save_as

On the “Save As” screen, select a place on the left. If the folder in which you want to save your document is listed under “Current Folder” or “Recent Folders”, click that folder.

03_selecting_a_location

If the folder you want is not listed under “Current Folder” or “Recent Folders”, click the “Browse” button under the list of “Recent Folders” on the right.

04_clicking_browse

On the “Save As” dialog box, navigate to the desired folder, if necessary, and change the filename if you want to save the file under a different name. Select “General Options” from the “Tools” drop-down menu.

05_selecting_general_options

On the “General Options” dialog box, select the “Read-only recommended” check box so there is a check mark in the box and click “OK”.

06_selecting_read_only_recommended

Click “Save” to save the document with this setting.

07_clicking_save

This procedure also works in Excel. The “General Options” dialog box is a bit different, but the option is the same.

08_read_only_recommended_excel

Anyone who opens the file in Word or Excel will now be prompted to choose “Open as Read-Only”.