If youâre sharing a document and you want to avoid changes being made to it, you can force Word to prompt the user to open the document as read only when they open the file. Weâll show you how to enable this setting.
Open the file you want opened as read only and click the âFileâ tab.
On the backstage screen, click âSave Asâ in the list of items on the left.
On the âSave Asâ screen, select a place on the left. If the folder in which you want to save your document is listed under âCurrent Folderâ or âRecent Foldersâ, click that folder.
If the folder you want is not listed under âCurrent Folderâ or âRecent Foldersâ, click the âBrowseâ button under the list of âRecent Foldersâ on the right.
On the âSave Asâ dialog box, navigate to the desired folder, if necessary, and change the filename if you want to save the file under a different name. Select âGeneral Optionsâ from the âToolsâ drop-down menu.
On the âGeneral Optionsâ dialog box, select the âRead-only recommendedâ check box so there is a check mark in the box and click âOKâ.
Click âSaveâ to save the document with this setting.
This procedure also works in Excel. The âGeneral Optionsâ dialog box is a bit different, but the option is the same.
Anyone who opens the file in Word or Excel will now be prompted to choose âOpen as Read-Onlyâ.
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