Word includes a tool that allows you to view simple statistics about your document. These statistics include how many pages, words, characters, paragraphs, and lines are in your document. This is useful if you have to follow certain guidelines when writing your document.

To view these statistics, open the document in question and click the “Review” tab.

In the “Proofing” section, click “Word Count”.

The “Word Count” dialog box displays, as shown in the image at the beginning of this document. The number of pages and words can also be viewed on the status bar at the bottom of the Word window.

NOTE: The number of pages is only visible on the status bar when you are viewing your document in “Print Layout” view or “Draft” view (using the “View” tab).

If you don’t see the number of pages and words on the status bar, right-click on the status bar and select the items you want to view from the popup menu. Note that you can also view the line number for the line where the cursor is currently located.

The number of lines and pages may vary, depending on several factors, such as the margins in your document, the font and font size, and paragraph spacing, to name a few. For example, if you change to a smaller font size, there will be fewer lines and pages in your document than there would be with a larger font size. Even different printer drivers can result in a slightly different rendering of a font, thereby changing the number of lines and pages in your document.

Hidden text can also affect the line count reported on the “Word Count” dialog box. If the option to print hidden text is turned of, Word doesn’t count hidden text in the line count. If you want hidden text included in the line count, make sure you configure Word to print hidden text.

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Lori Kaufman is a technology expert with 25 years of experience. She's been a senior technical writer, worked as a programmer, and has even run her own multi-location business.
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