How to Add and Remove Authors in an Office Document


By default, the author of a document is set to the user name you entered when you installed Word. However, you can change the user name, thus changing the main author, as well as add authors to or remove authors from a document.

NOTE: We used Word 2013 to illustrate this feature.

To add an author to a document, click the “File” tab.


Make sure the “Info” screen is the active backstage screen. In the “Related People” section of the “Info” screen, notice that the user name from the “Summary” information is listed as the author. To add another author, click “Add an author” under the user name.


Enter the name of the author you want to add in the edit box. If you have any contacts in your address book, names matching what you are typing display in a popup menu. If the person’s name is available, you can choose it from the list.


To finish adding the author, click on any free space on the “Info” screen outside of the author edit box. The additional author displays in the “Related People” section.


You can also add authors by editing the “Author” property in the “Summary” information. Click the “Properties” button on the “Info” screen and select “Advanced Properties” from the drop-down menu.


On the “Summary” tab of the dialog box that displays, notice that the author you added displays in the “Author” edit box. You can add additional authors in this edit box, putting a semicolon between each author’s name.


To remove an author on the “Info” screen, right-click on the author’s name and select “Remove Person” from the popup menu.


You can also use the “Document Panel” to add and remove authors. Click the “Properties” button on the “Info” screen and select “Show Document Panel” from the drop-down menu.


The “Document Panel” opens above the currently open document. Add and remove authors using the “Author” edit box on the panel the same way we did on the “Summary” tab on the “Advanced Properties” dialog box earlier in this article. Remember to put semicolons between the author names.


You can also add and remove authors in the same manner in Excel and PowerPoint.

Lori Kaufman is a writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.