How to Copy and Paste Text With Tracked Changes in Word 2013

By Lori Kaufman on April 7th, 2015

00_lead_image_tracked_changes

The Track Changes feature in Word is a useful feature for keeping track of the changes you make to a document especially when working collaboratively on a document with others. You may sometimes need to copy the text to another document retaining the tracked changes.

This seems simple, but it’s more than just copying and pasting the text. To begin select the text with the changes in your document.

01_selecting_text_with_changes

The first key to keeping the tracked changes with the text being copied is to make sure the “Track Changes” feature is turned off. To do this, click the “Review” tab on the ribbon. If the “Track Changes” button in the “Tracking” section is highlighted in blue, the “Track Changes” feature is on. Click the lower-half of the “Track Changes” button and select “Track Changes” from the drop-down menu. The “Track Changes” button should not be highlighted when the feature is off.

NOTE: If you don’t turn off the “Track Changes” feature, Word assumes you want to copy the text as if all the changes in the selection were accepted. The changes will be integrated into the text.

01a_turning_off_track_changes

Press “Ctrl + C” to copy the text. Now, we’ll create a new document into which we will paste the copied text. Click the “File” tab.

NOTE: You can also paste the text into any existing Word document.

Click the “File” tab.

02_clicking_file

Click “New” in the list of items on the left.

03_clicking_new

On the “New” screen, click the “Blank document” icon.

04_clicking_blank_document

The second key to successfully preserving the tracked changes in your copied text is to make sure “Track Changes” is OFF in the new (or other) document. Then, press “Ctrl + V” to pasted the text with the tracked changes.

05_pasted_text

You can also use the Spike in Word to copy text. This is especially useful if you’re copying multiple, non-contiguous blocks of text and/or images.

Lori Kaufman is a writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.

  • Published 04/7/15
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