When you add a business card to a signature, an image of the business card is inserted into the signature and the vCard (.vcf) file is attached. If you don’t want to attach the vCard file, you can insert the image only into your signature.

To insert only the image of your business card without the .vcf file, click People on the Navigation Bar at the bottom of the Outlook window.

To get a business card image we can use, we must view the contacts in any form other than People, so we can open the full contact editing window. To do this, click on a different view in the Current View section of the Home tab. We chose to view our contacts in the Business Card format.

Double-click on your contact in the current view.

The full contact editing window displays with an image of the business card on the right. Right-click on the business card image and select Copy Image from the popup menu.

To close the contact editing window, click the File tab and click Close in the menu list on the left.

NOTE: You can also click the X in the upper, right corner of the contact editing window to close it.

To open the signature editor, click the File tab.

Click Options in the menu list on the left side of the Account Information screen.

On the Outlook Options dialog box, click Mail in the list of options on the left side of the dialog box.

On the Mail screen, click Signatures in the Compose messages section.

NOTE: You can also access the Signatures and Stationery dialog box from the Message window for new emails and drafts. Click New Email on the Home tab or double-click an email in the Drafts folder to access the Message window. For more information, see our article about assigning a default signature.

In the signature editor, right-click and select Paste from the popup menu.

The image is inserted into the signature.

You can also use this method to copy a business card image for use in other documents and programs. It’s also possible to insert the vCard (.vcf) file into a signature without the image. We’ll cover that topic tomorrow.

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Lori Kaufman is a technology expert with 25 years of experience. She's been a senior technical writer, worked as a programmer, and has even run her own multi-location business.
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