By default, when you paste text copied from elsewhere into Word, you automatically get all the formatting with it. This formatting most likely does not match the rest of the content of your document and may not come in neatly.

You can choose to only keep the plain text every time you paste; however, this can be annoying to do manually every time. We will show you how to change the paste settings so anything pasted into Word will only be pasted as plain text.

To manually paste text without formatting, you can click Paste in the Clipboard section of the Home tab and select the Keep Text Only option.

If you want to use Ctrl + V to paste text, the text will be pasted with the formatting by default. To change this default, and paste plain text without formatting automatically when using Ctrl + V, click Paste in the Clipboard section of the Home tab and select Set Default Paste.

The Advanced screen on the Word Options dialog box displays. In the Cut, copy, and paste section, select Keep Text Only for any of the first four “Pasting” options. For example, if you are copying and pasting text from another program such as a web browser, change the Pasting from other programs option. Click OK to save your changes and close the Word Options dialog box.

Now, when you copy and paste text into Word from other programs, it will automatically be pasted as plain text only and you can easily format it any way you want.

When you paste text only, any images, links, or other text formatting in the original text will not be included in the pasted text. If all you want is the text, now you can easily get just the text without having to take the time to tweak the formatting.

Profile Photo for Lori Kaufman Lori Kaufman
Lori Kaufman is a technology expert with 25 years of experience. She's been a senior technical writer, worked as a programmer, and has even run her own multi-location business.
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