How-To Geek

What You Said: How You Organize and Track your Projects


Earlier this week we asked you to share your tips, techniques, and tools for organizing and tracking your projects. Now we’re back to highlight the tools you use.

It’s easy to become buried under half-finished projects and well meaning but meandering to-do lists. Here are some of the ways your fellow readers stay on top of their projects.

Christian Sheehy uses TiddlyWiki as his master bucket:

I use TiddlyWiki for just about everything. Daily journals, project tracking, and reference items. It’s searchable and extremely powerful once you add some plugins (advanced search, time tracking, checklists).



Marc Caballero turns to the open-source community for help:

I use CLOCKINGit — opensource and offers both download & hosted solution.

It’s close to Redmine, but I find the interface & tools helpful with team productivity (timer, graphs, reports, team chat on all pages, files, wiki, users/clients management, …)

Jeff opts for an tool that integrates with the various buckets he uses:

I’ve been using IQTELL. Pretty good project and task management tools, and integrates with my email, Evernote, and calendars.

Have a trick, technique, or tool to share? It’s not too late to join the conversation; sound off in the comments below with your favorite project management tool!

Jason Fitzpatrick is a warranty-voiding DIYer who spends his days cracking opening cases and wrestling with code so you don't have to. If it can be modded, optimized, repurposed, or torn apart for fun he's interested (and probably already at the workbench taking it apart). You can follow him on if you'd like.

  • Published 03/9/12

Comments (7)

  1. mjschmidt

    I use MS OneNote 2010. It’s very powerful, and I have it set up to share my project notebooks with others so they can see where projects are, and can update the info from their computers.

    I also have OneNote on my Android tablet and my Android phone, so I can access these project notebooks from anywhere.

  2. Steve-O-Rama

    @ mjschmidt Yeah, that OneNote for Android sure is handy! Its integration with SkyDrive is convenient for, as you said, checking your notebooks from anywhere. Hard to believe it’s free.

    I suppose I should take a good, long look at the other solutions in this article. While I try to use OneNote (when I think of it), I’m primarily using Post-It notes, paper notebooks, three-ring binders, and Excel (saved to Dropbox), in an effort to keep my projects and information organized. It’s not uniform, let alone efficient or convenient, and I know it’s going to bite me in the arse later if I don’t find a better way now.

  3. Sachin Aurora

    We’ve tried Base camp, zoho and even smartsheet for a while. However, they fall short on the project management aspect of things i.e. timelines, Gantt chart, task hierarchies etc. Since we need something to be able to plan a project (and not just collaborate online), these haven’t worked out for us.

    We’ve recently come across veritasq (, which seems like it would satisfy our needs. They are in Beta right now, but the solution looks very promising!

  4. Scott Brewster

    Just remember that technology cannot replace good quality processes. Everyone who works project management probably uses Outlook, if he or she is any good at least. How many use it the same way though?—I’ve told countless people how to use it more effectively, but many don’t quite get it. Use your categories effectively. I track multiple projects, so when an email matters to more than one project you tag it with more than one category. It makes the retrieval of emails much faster.

    Let me ask you this. When was the last time you emailed someone but didn’t include a signature block?

  5. Larry

    I rely on the incredible ToDoList that can be found at abstractspoon ->

    It does it all for free!

  6. hank

    So here is a screwy question –
    I have a Galaxy Tab (android) and use windows software at work.

    What product (free preferably) will “Bridge the gap?”

    Something I can use in the android platform while monitoring / inputting from my PC!?

    I downloaded DGT GTD for the tablet and love it! But long for the piece of software that can talk between the two!

  7. MSgt Joshua

    A lot of comments above about finite project management (charts and graphs +), but until the end no one mentioned Outlook. I know it isn’t the end all, but category assignment is useful and customizable, but many people don’t use appointments well, or at all. They can be very detailed and shared with your group, depending on who is assigned to what projects. Distribution lists can be established. I also email/forward all of my important appointments to my gmail, which automatically populates to my google calendar. That google calendar is shared with my Android phone. Also use reminders in appointments that you share with teams. They click accept, when they receive it in email, and it auto-populates to their calendars too. On my Android phone, I can also add additional reminders to fine tune my productivity and create benchmarks for preparing for upcoming appointments.

More Articles You Might Like

Enter Your Email Here to Get Access for Free:

Go check your email!