OFFICE ARTICLES / MICROSOFT OFFICE, GOOGLE DOCS, AND MORE
When your documents include pictures, charts, or other graphics it’s nice to add a caption to describe more to the reader.
You can add emphasis to your Word 2007 documents by using Drop Caps… you know, those big letters at the beginning of a document or paragraph that make your document look really professional.
Excel 2007 can open a document from a previous version of outlook in Compatibility Mode, but if you want to take advantage of some of the new features you’ll need to convert the document.(You can use 1.1 million rows in Excel 2007 instead of only 65k in previous versions)
After the tenth time saving an Excel spreadsheet and then emailing it to a co-worker still using Office 2003, I’m willing to save in 2003 format by default. It’s not like the rest of the office is going to switch for a very long time anyway, and this way I can stop sending them the wrong documents by mistake!
When you are all finished with a Word document that has been passed around your company for reviews, you can mark the document as final so that your colleagues know that it’s the final version and does not require additional editing. It also prevents people from accidentally making changes to the document before forwarding it on to a client, for instance.
The Instant Search box in Outlook 2007 is a huge improvement over previous versions of Outlook, but remembering all the search operators can be a little difficult, so here’s a quick one that I use all the time.
If you are worried about sensitive data in your Microsoft Word document you can both encrypt and password protect the document to keep it secure. This feature is very useful if you have to store your documents in a shared location, such as a network folder or home computer.
If you are the creative type that likes to use custom fonts in your documents or PowerPoint presentations, here is a cool tip to ensure that the readers of your document see the document with the fonts intact, just the way you want it to.
Google Calendar is a phenomenal web application for managing your calendars, but so many of us are still forced to use Outlook at work. The good thing is you can have the best of both worlds by subscribing to your Google Calendar from Outlook.
The Research Pane in Word 2007 can help you easily translate text into other languages, using bilingual dictionaries powered by WordLingo.com.
Although it’s unlikely that you’ll ever hit the maximum Access database size of 2GB, it’s still good to know that you can set your database to automatically compact or shrink the file size. This is especially true for databases where you are adding and removing a lot of data each time.
One of the biggest new changes in Office 2007 is the new mini toolbar that pops up when you highlight text and either right-click or move your mouse up.
If you have a lot of Word documents and are not sure which one contains the information you need, Microsoft Word 2007 allows you to preview a document within Word without having to open each document.
The Ribbon feature in Microsoft Office 2007 is full of features that make it easier to navigate through options, but it takes up a lot of space. If you think the Ribbon is too big, you can put it into a pseudo “auto-hide” mode and still retain all the functionality, but with a much smaller footprint.
Adding your contact information as a Signature to your emails is very useful in a corporate environment, but also for personal emails as well. You can add a signature the same way as you would in 2003, but you can also use The Ribbon as a new way to add your signature.
How many times have you had a Microsoft Office application crash or lock up your system? The worst culprits seem to be Outlook and Access for me.