We’ve shown you how to export a contact to and import a contact from a vCard (.vcf) file. However, what if you want to export multiple contacts at the same time to multiple vCard files or even a single vCard file?
If you want to add a business card template to an existing contact in Outlook, you can do so without having to enter all of the information again. We will also show you how to customize the layout and format of the text on the card.
Whenever you add a Business Card to your signature in Outlook 2013, the Signature Editor automatically generates a picture of it and includes that in the signature as well as attaching the .vcf file. However, there is a way to leave out the image.
When you add a business card to a signature, an image of the business card is inserted into the signature and the vCard (.vcf) file is attached. If you don’t want to attach the vCard file, you can insert the image only into your signature.
vCard is the abbreviation for Virtual Business Card and is the standard format (.vcf files) for electronic business cards. vCards allow you to create and share contact information over the internet, such as in email messages and instant messaging.
If you sign most of your emails the same way, you can easily specify a default signature to automatically insert into new email messages and replies and forwards. This can be done directly in the Signature editor in Outlook 2013.
If you sign your emails the same way most of the time, you can create signatures in Outlook that you can attach to your emails. Easily create a signature for business emails and a different one for personal emails.
There may be times when you want to add a note to an email message you received. Maybe you need to remember something about the sender or the contents of the email. There are several ways to add a note to an email message.
If you need to do something related to an email message you received, you can easily create a task from the message in Outlook. A task can be created that contains all the content of the message without requiring you to re-enter the information.
If you choose to manually update your RSS feeds on demand, there is a way to do this without having to send and receive your email at the same time. You can create a special Send/Receive Group for your RSS feeds.
By default, RSS feeds update automatically. If you have a lot of RSS feeds you follow, you may not want them all updating automatically. You can set up the RSS feeds so none of them update automatically, or only certain ones will.
If you have a long list of emails and you’re having difficulty distinguishing among the individual emails in your list, you can select a grid line style to display between each of the emails. This can improve the visibility of each email in your list.
If you have a lot of RSS feeds in Outlook, it may get very chaotic in your RSS Feeds folder. There is a way you can set up your RSS feeds using Search Folders so you can view only today’s unread feeds.
By default, when you double-click on a contact in Outlook 2013, the new Contact Card displays for that contact. The Contact Card doesn’t contain all the fields from the full contact editing window that opens when you create a new contact.
Outlook 2013 introduces the in-line reply feature, which allows you to reply to an email directly in the Reading pane, instead of opening a separate window. However, if you prefer to use the separate message editing window, there is an easy way to access it.
If you prefer to write your emails in Word, there is a way to send them directly to your recipients from within Word. This feature is not obviously available in Word 2013, but rather must be added to the Ribbon or Quick Access Toolbar.
Out of the box, Office 2013 is designed to integrate seamlessly with the cloud – just as long as it’s Microsoft’s SkyDrive service.
Outlook 2013 allows you to customize the font used to display the sender’s name, subject, date received, and size of each message in your message list. Maybe you want to just change the size to make the font bigger or smaller, or change the font to one you like better.
Office 2013 allows you to add useful apps directly to Word, Excel, etc.. By apps, generally we mean research resources such as dictionaries for defining terms or accessing sites such as Wikipedia directly within Office programs to confirm facts.
If you use Outlook for your email and calendar, but also use Google Calendar (say one for business and one for personal), you can easily add your Google Calendar to Outlook so you can view all your calendars in one place.
When sending email, you might want to know that your message has been delivered (delivery receipt) and you might want to know whether the message was opened (read receipt). You can request one or both types of receipts easily in Outlook 2013.
If you write a lot of legal documents or other types of documents in which you need to reference specific sections, adding line numbers can be useful. We will show you how to add unobtrusive line numbers in the left margin of a Word document.
There may be times when you want to change the direction of text in Word. This is easily done using text boxes or shapes or using cells in a table. We will show you both methods for changing the direction of text.
Distribution lists allow you to treat a bunch of contacts as if they are a single entity. In other words, the next time you want to email everyone in your “Computer Club”, you can send an email to the Computer Club distribution list and every one in the group will get the email.
We recently showed you that you could use Microsoft Word as a blog post editor and the feature was really well received. We are back with this byte size tip to show you how you can quickly add screenshots to your posts.