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If you’ve ever worked on a document originally created by somebody else, you’ll most likely immediately be frustrated by their horrible choice of fonts and formatting. What you might not realize is that the search and replace functionality in Word allows you to replace more than just text.

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This article was written by MysticGeek, a tech blogger at the How-To Geek Blogs.

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This article was written by MysticGeek, a tech blogger at the How-To Geek Blogs.

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Microsoft Word is a behemoth of formatting options only fully understood by a select few… for the rest of us it’s just plain confusing and often frustrating to deal with. I noticed a neat trick for selecting columns and felt the need to share it with everybody else.

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If you are a frequent user of Microsoft Word, you’ve already spent incredible amounts of time moving pieces of your document around, often by using copy and paste. If you simply need to move items up or down, there’s a keyboard shortcut that should save you a lot of time.

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If you often need to use Microsoft Word for writing documents, you’ve probably come across the situation where you needed to delete the beginning of each line in a list, especially if you are reformatting a document or dealing with text pasted from another source.

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This article was written by MysticGeek, a tech blogger at the How-To Geek Blogs.

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This article was written by MysticGeek, a tech blogger at the How-To Geek Blogs.

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Sometimes it is necessary to be able to zoom in on electronic documents for easier viewing.  This is especially helpful for those who are visually impaired.  Like in most PDF viewers Outlook 2007 also has a zoom feature for reading and composing your emails.

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In a previous article I wrote about minimizing The Ribbon in Office 2007.  This is great for saving space on your screen so you have more area to work.  In that article I mention that you can still pull up The Ribbon for any function you need while working on a document.  Here I am going to show a different take on accomplishing tasks while keeping The Ribbon hidden.  I usually only use the most basic functions, but if I need to add more we always can. 

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Create a subfolder named “Batch Prints? under “Mailbox – YourName? in Outlook.

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If you are encountering an infuriating problem where Outlook constantly asks you for your password even though you check the “Remember my password” box every single time, then you are in luck because reader Malcolm wrote in with this tip on how to fix the problem.

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I know what you are thinking when you read the title of this article… why on earth would you want to disable Instant Search? It’s one of the best new features in Outlook 2007! I agree, but if you are having problems with it you might be curious how to effectively disable it.

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Have you ever wanted to make sure that a reply goes back to more than one email address? You might want to have somebody automatically reply to your home and personal address, or you might want to make sure your boss is included on replies instead of having to forward the messages to him.

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After writing about how to setup Gmail IMAP in Outlook, I’ve gotten a lot of feedback from users wondering how to make Outlook download the entire message instead of just the headers. You’ll have to navigate through a convoluted set of menus, but it’s really quite simple.

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This article was written by MysticGeek, a tech blogger at the How-To Geek Blogs.

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This article was written by MysticGeek, a tech blogger at the How-To Geek Blogs.

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We’ve all been hearing about the new IMAP support in Gmail, but how do we access that from Outlook? Those of you that have been waiting patiently will be happy to know all the instructions are on this page.

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When you want to categorize all of your email messages in Outlook a lot of people use Folders to achieve this.  The traditional drag and drop is a good way to keep them organized.  However, in the blustering fury of your day, how many times have you caught yourself accidentally dragging a folder into another where it is not supposed to be?  I caught myself doing that today and thought I would share this quick tip.

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Have you ever wanted to just “stick” your Outlook calendar to the desktop? For those of us with multiple monitors it makes even more sense… just having your calendar open on the second monitor at all times would be a great productivity boost.

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One of the nicer features of Outlook 2007 is the way it neatly groups your messages by date or other criteria, but it’s not always easy to see at a glance. There’s a little-known option buried in the settings that will shade the group headings to make them more easy to distinguish.

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When you have hundreds of e-mails to go through in any given day, it can be difficult to keep track of them all. Going through them in the morning before having your coffee you may miss one or two that you thought were read. Here is a quick tip to show if the message has been read or not from the Reading Pane.

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When you have a document up on your network that several users have access to, it is nice to know the time and date it is modified.  For instance if there is an interoffice group project, team leaders can keep track of when a document is created, printed, or last saved. 

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Like any geek, I spend many hours looking for ways to save a few minutes out of my day. Everybody knows that dragging emails or tasks to the calendar icon on the left hand Outlook menu will open a new appointment… but wouldn’t it be simpler to drag it to a specific day?

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In continuing with my apparent PDF theme this week, I thought it would be good to point out a nice Add-In for Microsoft Office 2007 which allows you to save or email documents in PDF format.  Just download and install the Microsoft Save As PDF Add-In.  Installation is very simple, only takes about a minute and you are ready to use a feature long ignored by Microsoft.  There are actually 2 different Add-Ins, one allows only PDF and the other allows both PDF and XPS format.

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