OFFICE ARTICLES / MICROSOFT OFFICE, GOOGLE DOCS, AND MORE
One of the nicer features of Outlook 2007 is the way it neatly groups your messages by date or other criteria, but it’s not always easy to see at a glance. There’s a little-known option buried in the settings that will shade the group headings to make them more easy to distinguish.
When you have hundreds of e-mails to go through in any given day, it can be difficult to keep track of them all. Going through them in the morning before having your coffee you may miss one or two that you thought were read. Here is a quick tip to show if the message has been read or not from the Reading Pane.
When you have a document up on your network that several users have access to, it is nice to know the time and date it is modified. For instance if there is an interoffice group project, team leaders can keep track of when a document is created, printed, or last saved.
Like any geek, I spend many hours looking for ways to save a few minutes out of my day. Everybody knows that dragging emails or tasks to the calendar icon on the left hand Outlook menu will open a new appointment… but wouldn’t it be simpler to drag it to a specific day?
In continuing with my apparent PDF theme this week, I thought it would be good to point out a nice Add-In for Microsoft Office 2007 which allows you to save or email documents in PDF format. Just download and install the Microsoft Save As PDF Add-In. Installation is very simple, only takes about a minute and you are ready to use a feature long ignored by Microsoft. There are actually 2 different Add-Ins, one allows only PDF and the other allows both PDF and XPS format.
Usually the people listed in your Contacts list are regarded as safe by Outlook’s Junk E-mail Filter. Usually being the key word. I ran into an instance today where an interoffice email sent went into the recipients Junk Folder. To correct this I used the following steps.
If you use Microsoft Outlook as the center for all your communications, you might be interested in integrating Twitter directly into Outlook so you never have to leave the comfort of your inbox to read about the daily minutia of your twitter friends.
How many times have you sent out an email only to realize you forgot to include the attachment, or really shouldn’t have sent a response to the entire company? If you are using Outlook in an Exchange environment you can attempt to recall the message.
One of the biggest irritations of using the built-in Mail application on OS X is the antiquated reading pane that shows up below the message list, especially since most modern email clients let you move the reading pane to the right to take advantage of our widescreen monitors.
You can install Add-In software to most Office 2007 applications. Microsoft bundled add-in software with this release of Office. The software is included with 2007 but is not automatically installed. Here I am going to demonstrate how to complete the process with Excel 2007.
Remembering to update a single calendar is tough enough for me, but many people use multiple calendars to keep track of teams or events. But what if you want to view all the items merged together into one calendar, similar to the way Google Calendar does?
If you are still using Hotmail but would prefer to access your email from a desktop client, then you might be interested to know that Microsoft has released a connector that will allow you to send and receive Hotmail or Office Live Mail through Outlook 2003 or 2007.
Most of us already know to update Windows OS’s on a regular basis, either manually or by turning on Automatic Updates. One of the more overlooked Microsoft updates however is Office. One way to do this easily from an Office 2007 Word document is to click on the Office Button Word Options.
If you’d rather see the subject line as the top line when using the condensed view in Outlook, you can make a simple tweak to show the subject line on the top, and the from address on the bottom. I’ve found that this helps when you get a lot of emails from the same people, since you can see what the message is about more easily.