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The Ribbon in Microsoft Office applications provides an easy way of accessing features, but takes up a lot of space on the screen. If you want to maximize the amount of space you have for your documents, you can easily show and hide the ribbon on demand.

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A drop cap is a decorative element typically used in documents at the start of a section or chapter. It’s a large capital letter at the beginning or a paragraph or text block that has the depth of two or more lines of normal text.

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Live hyperlinks in Outlook are opened in the default browser by pressing and holding the “Ctrl” button and clicking the link. This is the default setting, but it can be changed if you would rather single click on a hyperlink to follow it.

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By default, live hyperlinks in Word are opened in the default browser by pressing and holding the “Ctrl” button and clicking the link. If you would rather just single click to follow a hyperlink, you can easily disable the “Ctrl+Click” using a setting.

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As you type, Word recognizes certain sets of characters, such as web and UNC (Universal Naming Convention – a network resource) addresses, and automatically converts them to live hyperlinks. However, you may notice that addresses with spaces are not converted correctly.

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There is a little known feature that has been available in Word since the DOS days. Suppose you want to move some content from one location in your Word document to another, but you want to preserve something else you copied onto the clipboard.

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When inserting images, tables, or equations in Word documents, you can easily add automatically numbered captions to these elements. They can contain consistent labels, such as Equation, Figure, and Table. However, you can add your own custom labels, as well.

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When you first install Word, the default location for saving files is OneDrive. If you would rather save documents on your computer, you can easily change that, although Word also sets a default folder on your computer for saving files, which is normally “My Documents.”

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If you prefer to use the keyboard rather than the mouse to accomplish tasks in Windows and applications, we have a handy tip that allows you to get a list of the keyboard shortcuts available in Word.

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Word includes a setting that allows you to automatically convert straight quotes to smart quotes, or specially curved quotes, as you type. However, there may be times you need straight quotes and you may have to convert some of the quotes in your document.

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Word includes a very powerful search feature that allows you to find information based on almost every kind of condition. There are special wildcard characters that allow you to search for information based on specific patterns and character sequences.

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We previously showed you how to get rid of the “Paste Options” box that displays when you paste text in Word, Excel, or PowerPoint. You can do the same in Outlook, but the procedure is slightly different.

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When you copy text from one place in a Word document to another, Word helpfully displays a “Paste Options” box right at the end of whatever you pasted. This tool allows you to choose what to do regarding the formatting of the text being pasted.

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The Track Changes feature in Word is a useful feature for keeping track of the changes you make to a document especially when working collaboratively on a document with others. You may sometimes need to copy the text to another document retaining the tracked changes.

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Word contains a little known feature, called the Spike, that allows you to gather blocks of text and/or images from different locations in a Word document and then paste all of that content to another location in that document or into another Word file or other program.

about 20 days ago - by  |  6 Replies

When you type a web or email address in Word, you may notice that the program automatically formats it as a live hyperlink. This is a setting in Word’s AutoFormat feature that is on by default but can be easily turned off.

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Word tries to be helpful by automatically applying formatting to your document based on what you type. One example of this is when Word automatically creates a numbered list for you when you enter some text that Word thinks should be a numbered list.

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Word has a handy feature that automatically formats what you type, as you type it. This includes changing quotes to Smart Quotes, automatically creating bulleted and numbered lists, and creating hyperlinks from web addresses. However, what if you have an existing document you want to automatically format?

about 27 days ago - by  |  3 Replies

Word allows you to highlight text just as you would using a highlighter on paper. You can call out specific parts of a document using the highlighting tool. What if you want to copy all non-contiguous highlighted text into a different document?

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As you type in some word processors, quotes marks may automatically get converted from straight quotes to “smart quotes,” which are typographically correct quote marks that are curved one way at the beginning of a quote and the other way at the end of a quote.

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By default, Word doesn’t allow you to quickly select sentences using the keyboard. However, you can add keyboard shortcuts for some “hidden” commands available in Word that allow you to select entire sentences and jump through a document a sentence at a time.

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Sometimes you may need to jump to a specific location relative to your current location in a Word document. You can easily do this using the “Go To” function to jump forward or back a specified number of pages.

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By default, in Word, when you select text and then type anything, the selected text is replaced with what you type. This can be frustrating if you’ve highlighted some text and then accidentally pressed a key and lost your work.

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When working in Microsoft Office, you may have files you open often or a specific folder you use to store all your Office documents. Office programs allow you to pin most-used files and folders to the “Open” screen for quick and easy access.

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Outlook 2013 lets you assign categories to stuff and customize said categories. The thing about categories is that they’re universal across Outlook, and can you assign each category to a keyboard combination. So, you can categorize email, calendar events, and notes with a couple quick key strokes.

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