If you have large workbooks with a lot of formulas on the worksheets, recalculating the workbooks can take a long time. By default, Excel automatically recalculates all open workbooks as you change values in the worksheets. However, you can choose to recalculate only the current worksheet manually.
Microsoft Office lets you encrypt your Office documents and PDF files, allowing no one to even view the file unless they have the password. Modern versions of Office use secure encryption that you can rely on–assuming you set a strong password.
When you delete emails, tasks, calendar items, or notes in Outlook, they are moved to the Deleted Items folder. This folder is not emptied until you do it manually–at least by default. If you want, you can have Outlook empty this folder automatically when you exit the program.
Say you’ve created an Excel workbook you need to distribute, but you can’t reveal the formulas you used in that workbook. We’ll show you an easy trick that allows you to copy a worksheet to another workbook and quickly remove the formulas, so only the results show.
Naming a range of cells in Excel provide an easy way to reference those cells in a formula. If you have a workbook with a lot of data on the worksheets, naming ranges of cells can make your formulas easier to read and less confusing.
By default, when you create a table in Word, it is aligned with the left margin. You may want to make your tables stand out a bit by indenting them, but this cannot be done using the same formatting tools you would use to indent a paragraph.
Macros in Microsoft Office programs allow you to automate repetitive tasks, but some macros can be dangerous. Macros are bits of computer code and they’re infamous for containing malware that will infect your computer if you run them. Microsoft Office protects you from files containing macros by default.
Bookmarks in Word are useful for navigating through your document, allowing you to quickly jump to specific parts of it. You can add and remove bookmarks, but Word does not let you rename them. However, we’ll show you a way around that limitation.
You’re working in a worksheet in Excel and you press one of the arrow keys on your keyboard to move to the next cell. But instead of moving to the next cell, the whole worksheet moved. Don’t panic. There’s an easy fix for this.
The status bar at the bottom of Excel’s window can tell you all kinds of interesting information, such as whether Num Lock is on or off, the page number, and the average of numbers in selected cells. Even better, you can easily customize the status bar to show just the information you want.
Say someone sent you a Word document with a lot of images, and you want you to save those images on your hard drive. You can extract images from a Microsoft Office document with a simple trick.
By default, short dates in Excel are formatted using slashes (3/14/2016). If you use a lot of dates in your worksheets, and you prefer to put periods in your dates (3.14.2016), you can easily change the format.
A spelling exclusion list is a list of words you can force Word to flag as misspelled, even when they are listed in the main dictionary as correctly spelled words. We will show you how to add a custom list of words you want to always flag as misspelled.
In addition to the standard spell checking tool, Word, PowerPoint, and Outlook can also check spelling and grammar as you type, indicating errors using colored, squiggly lines under the text. However, if all the squiggly lines are too distracting, you can turn one or both of these features off.
In the US, we use a period, or point, as a decimal separator (1.23). The same is true in the UK and Australia. However, other European countries use the comma as a decimal separator instead. Different delimiters are also used for separating thousands groups (1,000).
If you create documents in Word with complex layouts, tables are a useful method of arranging your content. You can use the cells in a table to structure your text, images, and even other tables. And yes, you can even nest tables in Word and we’ll show you how.
If you’re concerned about protecting your email in Outlook from prying eyes, especially if you share a computer with others, you can protect the email in each Outlook account, as well as the calendar items, tasks, etc. by setting a password on each Outlook data (.pst) file.
You’ve added comments to your worksheet, and now you want to print it out–with those comments intact. However, Excel doesn’t print comments by default. Here are two ways to do it.
When working on a document in Word, you may find that you need to insert text from another Word document. Maybe you’re collaborating with others and combining multiple pieces, for example.
Excel’s spell check feature doesn’t have all the bells and whistles that Word’s does, but it does provide basic spell-checking functionality. You can check the spelling of words in the cells of a worksheet and add words to the dictionary.
By default, when you type information into Excel and then press “Enter”, Excel will move the selection box one cell down. However, what if you want to enter information from left to right instead?
When creating formulas in Excel, you can reference cells from another part of the worksheet in your formulas. But if you have a lot of formulas, all those cell references can get confusing. There’s an easy way to remove the confusion.
AutoText entries are reusable chunks of text you can insert into documents using just a few keystrokes, saving you a lot of typing. However, you can add keyboard shortcut keys to AutoText entries, making it even faster.
We all have a few large chunks of text we have to type regularly–like your address, long names or phrases, or even tables and images you use often. The AutoText feature in Word allows you to store these chunks of text and quickly insert them with a few keystrokes, so you can waste less time typing.
If you use a few Excel spreadsheets daily, it would be handy if you could open those spreadsheets automatically every time you start Excel. Thankfully, Excel has this feature built-in–if you know where to look.