When working on an Excel worksheet, you may find yourself setting up different display settings at different times, such as zoom level or window position and size. The Custom Views feature allows you to set up and save different views to quickly switch among them.
If you use the LibreOffice suite of programs, you’ll be happy to learn about Open365. Just as LibreOffice is the free, open source alternative to Microsoft Office, Open365 is the free counterpart to the cloud-based Office 365.
When you type in Word, paragraphs flow smoothly from one page to the next, and page breaks are automatically inserted when needed. However, what if you want to keep a certain paragraph together and not split the paragraphs between two pages? There’s a simple fix for this.
Microsoft Office files are still very common, but if you’re more of a Google Docs, Sheets, and Slides user, you can still edit Word, Excel, and PowerPoint files in Google Drive–if you know how.
If you delete a lot of emails when sifting through your Outlook inbox, you might have turned on the option to automatically empty the deleted items folder when exiting Outlook. That’s handy, but you most likely have to confirm the deletion of the emails every time.
When you click Send on an email, it is typically sent immediately. But what if you want to send it at a later time? Outlook allows you delay the sending of a single message or all email messages.
Among the new features in Microsoft Office 2016 are some improvements to the user interface. For example, they added a background image to the title bar in each Office program, and an improved dark theme. Customizing the background and theme is easy, and we’ll show you how to do it.
To do basic arithmetic in Word, you normally have to open the Windows calculator to get your answers, then manually insert them into Word. However, there is a third-party add-in for Word that provides a popup calculator that will calculate numbers in your document, and automatically insert the answer.
If you have large workbooks with a lot of formulas on the worksheets, recalculating the workbooks can take a long time. By default, Excel automatically recalculates all open workbooks as you change values in the worksheets. However, you can choose to recalculate only the current worksheet manually.
Microsoft Office lets you encrypt your Office documents and PDF files, allowing no one to even view the file unless they have the password. Modern versions of Office use secure encryption that you can rely on–assuming you set a strong password.
When you delete emails, tasks, calendar items, or notes in Outlook, they are moved to the Deleted Items folder. This folder is not emptied until you do it manually–at least by default. If you want, you can have Outlook empty this folder automatically when you exit the program.
Say you’ve created an Excel workbook you need to distribute, but you can’t reveal the formulas you used in that workbook. We’ll show you an easy trick that allows you to copy a worksheet to another workbook and quickly remove the formulas, so only the results show.
Naming a range of cells in Excel provide an easy way to reference those cells in a formula. If you have a workbook with a lot of data on the worksheets, naming ranges of cells can make your formulas easier to read and less confusing.
By default, when you create a table in Word, it is aligned with the left margin. You may want to make your tables stand out a bit by indenting them, but this cannot be done using the same formatting tools you would use to indent a paragraph.
Macros in Microsoft Office programs allow you to automate repetitive tasks, but some macros can be dangerous. Macros are bits of computer code and they’re infamous for containing malware that will infect your computer if you run them. Microsoft Office protects you from files containing macros by default.
Bookmarks in Word are useful for navigating through your document, allowing you to quickly jump to specific parts of it. You can add and remove bookmarks, but Word does not let you rename them. However, we’ll show you a way around that limitation.
You’re working in a worksheet in Excel and you press one of the arrow keys on your keyboard to move to the next cell. But instead of moving to the next cell, the whole worksheet moved. Don’t panic. There’s an easy fix for this.
The status bar at the bottom of Excel’s window can tell you all kinds of interesting information, such as whether Num Lock is on or off, the page number, and the average of numbers in selected cells. Even better, you can easily customize the status bar to show just the information you want.
Say someone sent you a Word document with a lot of images, and you want you to save those images on your hard drive. You can extract images from a Microsoft Office document with a simple trick.
By default, short dates in Excel are formatted using slashes (3/14/2016). If you use a lot of dates in your worksheets, and you prefer to put periods in your dates (3.14.2016), you can easily change the format.
A spelling exclusion list is a list of words you can force Word to flag as misspelled, even when they are listed in the main dictionary as correctly spelled words. We will show you how to add a custom list of words you want to always flag as misspelled.
In addition to the standard spell checking tool, Word, PowerPoint, and Outlook can also check spelling and grammar as you type, indicating errors using colored, squiggly lines under the text. However, if all the squiggly lines are too distracting, you can turn one or both of these features off.
In the US, we use a period, or point, as a decimal separator (1.23). The same is true in the UK and Australia. However, other European countries use the comma as a decimal separator instead. Different delimiters are also used for separating thousands groups (1,000).
If you create documents in Word with complex layouts, tables are a useful method of arranging your content. You can use the cells in a table to structure your text, images, and even other tables. And yes, you can even nest tables in Word and we’ll show you how.
If you’re concerned about protecting your email in Outlook from prying eyes, especially if you share a computer with others, you can protect the email in each Outlook account, as well as the calendar items, tasks, etc. by setting a password on each Outlook data (.pst) file.