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Lesson 7: Sharing with the Network Using Advanced Sharing

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You can limit the number of simultaneous users accessing the shared folder by changing the default value (20) to a number according to your preference. For example, if you want only one user at a time accessing the shared folder, set “Limit the number of simultaneous users to” to 1.

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Then, you can edit the permissions being given to that shared folder and who has access to it. To edit these permissions, click or tap the “Permissions” button. This opens the “Permissions” window for that shared folder. Here you have two sections:

  • Group or user names – this section lists all the user accounts and user groups you are sharing the folder with. By default, when sharing a folder, the user group “Everyone” is the only one receiving permissions. You can remove it by selecting this group and then pressing “Remove”.
  • Permissions for the selected user account or group – when you select a user group or user account in the first section, the second section in the “Permissions” window is updated to display the permissions received. By default, a folder is shared with “Read” permissions. Also, the permissions can be set to “Allow” or “Deny”. When you want to share something, you should use only the checkboxes in the “Allow” column.

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If you need a refresher on permissions, go back to Lesson 1.

Let’s assume you want to share the selected folder with another user account or user group. To add it, press the “Add” button. The “Select Users or Groups” window is opened. Here you can type the user account or user group that you want to share with. However, it is easier to click or tap “Advanced” and use the mouse or touch for this task.

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In order for Windows to display all the user accounts and groups that exist on your PC or device, click or tap “Find Now”.

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Below you can see a long list of user accounts and groups. Select the user account or group you want to share with and press “OK”.

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The selected user account or group is now displayed in the “Select Users or Groups” window. Click or tap “OK”.

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You are back to the “Permissions” window for the selected folder. Next, set the desired permissions for the group or user account you just added and click or tap “OK”.

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In the “Advanced Sharing” window, press “OK” and the folder is now shared with the user accounts and user groups you have selected, and with the permissions you have assigned.

How to Change the Share Name of a Shared Folder

In the “Advanced Sharing” window you can also change the default name used for sharing the selected resource and add any number of share names. You can also remove the initial share name after you add at least one new share name.

Keep in mind that these share names do not affect the actual name of the resources on your Windows PC or device. That remains the same. The share name only affects the way other see the shared resource on the network.

To add a new share name, click or tap “Add”.

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The “New Share” window is opened. Here, type a new “Share name” and press “OK”. Before doing that, you can also change the number of allowed users as this setting can have different values for different share names.

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Back in the “Advanced Sharing” window, you can see the newly added share name.

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You can add more share names using the same procedure. When done, click or tap “OK” and the same resource is shared using all the share names given to it.

If you want to remove a share name, select it from the “Share name” drop-down list and then press “Remove”. Don’t forget to click or tap “OK” to apply the change and close the “Advanced Sharing” window.

To get a better picture, look at the screenshot below. You can see our “Downloads” folder shared using the share names “downloads” and “my new share”, in the “Network” section in File Explorer.

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Opening either of them will display the same files and sub-folders since they point to the same physical location.

Share with the HomeGroup with Advanced Sharing

Sharing with the Homegroup when using “Advanced Sharing” is obviously possible. Follow the procedure shared earlier, select the “HomeUsers” group and give it the permissions you desire.

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Any resource shared with the user group “HomeUsers” is accessible from any computers that are part of the Homegroup.

Share with Non-Microsoft Operating Systems

When sharing a folder with “Advanced Sharing”, Windows shares resources by default with the “Everyone” group. That’s great for sharing with computers and devices that do not have Windows.

Do not fiddle with this way of sharing and only modify the permissions assigned to “Everyone”.

How to Stop Sharing a Folder or Drive with Advanced Sharing

If you want to stop sharing a resource with others on the network, access “Advanced Sharing” using the method shared earlier. Then, in the “Advanced Sharing” window, uncheck the box that says “Share this folder” and press “OK”.

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The selected folder or drive is no longer shared with the network.

How to Deny Access to a Specific User or Group with Advanced Sharing

If you want to share a folder or a drive with some users or groups and deny access to others, you can do so with “Advanced Sharing”. Follow the procedure shared earlier and add the user group or account whose access you want to block.

Then, in the “Permissions” window select that user or group and, in the “Deny” column, check the maximum permission level you want to deny. If you want to completely want to deny access, check the “Deny” box for “Full Control”. In the screenshot below you can see an example.

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Then, press “OK” to apply your settings both in the “Permissions” and “Advanced Sharing” windows.

Coming up Next …

In the next lesson we will talk about network drives, their role in network sharing and how to create or remove such drives.

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Ciprian Adrian Rusen is an experienced technology writer and author with several titles published internationally by Microsoft Press. You can connect with him on 7 Tutorials, Twitter, and Google+ or even buy his books on Amazon.

  • Published 04/15/14

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