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View Your Google Calendar in Outlook 2007

Google Calendar is a phenomenal web application for managing your calendars, but so many of us are still forced to use Outlook at work. The good thing is you can have the best of both worlds by subscribing to your Google Calendar from Outlook.

The first thing you’ll have to do is get your Google Calendar iCal link. Just open your Google Calendar and go to Settings \ Calendar.

Pick the calendar you want to sync with Outlook. Now in the Private Address field click on the ICAL button. This will show you your private Calendar address. Copy this address to the clipboard.

Now open Outlook and go to Tools \ Account Settings.

 

In Account Settings choose the Internet Calendars tab, click on New… and Paste the URL you just copied from Google into the location and click Add.

You then get to the subscriptions screen. Give the calendar a name and description and click OK.

You can now see the calendar in the list in the Outlook sidebar panel.

That is all there is to it!  Now I can view my Google Calendar side by side with my personal or work calendar!

Brian Burgess worked in IT for 10 years before pursuing his passion for writing. He's been a tech blogger and journalist for the past seven years, and can be found on his about me page or Google+

  • Published 05/28/07

Comments (69)

  1. oo

    Someone’s gotta add this feature to OL2003 :(((

  2. B Owen

    I tried it, but Outlook 2007 tells me that it “cannot verify that the URL is a valid calendar” address or add it to Outlook.

  3. Walt

    The tab in Account Settings takes the URL and everything but doesnt update, and doesnt give me any “Other Folder” in the list.

    Of all the complicated stuff Outlook 2007 does so well, how did they manage to screw THIS up?

  4. Nic

    HA! I thought M$ finally did something right. Nope. This feature would be great if it would just work. I have the same issue as the fellow above me.

  5. Ken

    Make sure you choose the Private Address in google calendar and not the Calendar Address.

  6. Stef

    How do I find the private URL? I can only find the public one and don’t see the “Private address” option.

  7. Becky

    You have to be logged in as the user to the “Private Address” option. If you’re looking at someone else’s calendar you’ll only see the Calendar Address option.

  8. Stef

    Becky,

    Thanks for the suggestion, but it seems like it was something else:

    Using the admin control panel, I had set the highest level of sharing to “Do not share”. This makes the “Private address” section disapear.

    So, to fix this: go to “https://www.google.com/a/cpanel/MYVERYCOOLDOMAIN/Dashboard” and log in as an admin, Service settings -> Calendar -> Sharing options.
    Save the changes and we have lift off!

    Cheers!
    Stephan Dekker

    (Filed under: “Missing private address section”, “Private ical not showing up”)

  9. Amy

    The steps above worked for me and i see the goggle calendar in outlook. But whenever I update the calendar in google will it automatically show my the updated google calendar when I view it in outlook?

  10. Chris

    Worked great and easy for me. It updates everytime I hit “send/ receive” (F9). Too Easy!

  11. Chris

    One slight problem I have noticed is that the google calendar is a read only calendar. I would like to be able to write to my google calendar from within Outlook. As of now, the only way to do that is to invite my google address as an invitee to my event on my default calendar in outlook. I hope that makes sense. Write back with any questions.

  12. Jim A

    Does anyone have the answer to the issue of “cannot verify that the URL is a valid calendar” address or add it to Outlook?”

  13. Chris

    Are you sure you are getting the right link from GMail. I don’t recall if it is iCal or XML that you need, butI think you might have selected the wrong one.

  14. Daniel Pauly

    Hi,

    I found the way to get around the “cannot verify that the URL is a valid calendar” problem (for Google calendars, at least) was to:
    1. paste the private URL for the ICS file into your browser (Firefox, in my case) location bar
    2. change the http:// prefix to webcal://
    3. hit enter
    4. the browser should then offer to launch the external application (Outlook 2007) for you to handle this URL.
    5. Follow the Outlook 2007 prompts and it should subscribe to the calendar

    YMMV

  15. Sam B

    Thanks man works great…

  16. Karen

    Daniel,

    That did not work for me :-( I still get the “cannot verify that the URL is a valid calendar” even that way.

    Does this have something to do with the URL encoding of the “@” sign in the username part of the URL?

  17. Raj

    Thanks Daniel. That worked like a charm.

  18. Fernando

    Daniel Pauly,

    I tried what you said and it worked… except for the fact that by doing so, you are basically skipping the Internet Calendar subscription process. My shared Google calendar is not added to Outlook’s Internet Calendar list, and thus is not updated. It’s more like adding a snapshot than subscribing to an Internet Calendar.

    Has anyone found a way of avoiding the “cannot verify that the URL is a valid calendar” problem? I imagine this problem is due to the fact that we are using POP3 emails, and as such are not logged into a a “domain”.

    Fernando

  19. mysticgeek

    This makes sense …. it seems Excel basically does just take a screenshot of ht URL … We need to investigate how to add a live feed to Excel. Also … how to verify results are in “real time”.

  20. RenRen

    Dude, you need to update this post and talk about google’s tool for synching your google calendar with outlook…

    http://dl.google.com/googlecalendarsync/GoogleCalendarSync_Installer.exe

  21. dottorerR

    Awesome tip! Works like a charm!

  22. Chris

    Daniel – the problem with your method (either click the .ics link or loading it in a browser window) is Outlook doesn’t SUBSCRIBE to it but rather, it takes a “capture” of the calendar. There will never be any updates to that calendar because it’s a static snapshot.

    See details here:
    http://office.microsoft.com/en-us/outlook/HA101674951033.aspx

  23. Daniel Pauly

    Hi Chris,

    Thanks for the feedback, but that hasn’t been my experience. Following the method I described, all my updates to my Google calendars are automatically synced to to my Outlook calendars.

    As I said, YMMV.

    Happy to help with any specific inquiries.

    cheers,
    Daniel

  24. Afzal

    Regarding the Outlook 2007 error of the private Google iCal address being an invalid calendar:
    I tried Daniel’s approach a while back and it was being static since it was not added to my Internet Calendars (it shows up in Calendar view but not in Tools->Account Settings->Internet Calendars).

    Here is what worked for me:
    Add the new Internet calendar but modify the prefix from https:// to webcal://

    Details:
    Tools->Account Settings->Internet Calendars->New
    Paste the private Google calendar iCal link
    Modify https to webcal

    Hope this helps,
    Afzal

  25. n jessey

    I also got the Outlook 2007 error: “cannot verify or add the internet calendar to outlook. verify the link is a valid”, until checked the “Make this calendar public” checkbox under the “Share this calendar” tab in google calendar. The https prefix worked fine then.

  26. marc

    Hello

    It works but I can’t make a new appointments to my google calander bucause i get the msg:
    I can’t change the contens of this dir because it is read-only(this msg was translated).

    Who does know to solve this problem?

    Marc

  27. mysticgeek
  28. Afzal

    Making the calendar public isn’t a particularly great idea since I do not believe you want to share it with the world.

    The only solution that worked for me is using the Google calendar Sync utility provided by Google. The only problem I had with that was that it works with a single calendar and sometimes causes Outlook to hang. Not enough for me to get rid of it but enough to notice the issue.

    Hope this helps.
    Afzal

  29. Ryan

    Hi,

    I’ve tried all the tips in these posts. I can’t add my GCal into Outlook 2007, nor can I add any other public iCal feed to my Outlook account. Is is possible to lock out his feature on a business machine?
    Thanks

  30. Greg

    Hi Guys

    Is there anyway to get both sets of appointments (the ones’ in my deafault calendar and the ones in my GCal) to display in the startup Outlook Today screen and in the To-Do bar? I only get to see, and be reminded of appointments in the default calendar.

    Thanks!

  31. Leonard

    Daniel Pauly you are a star.

    I’ve been looking for a solution to this for ages.

    Cheers mate

  32. Kannan

    Make sure you share your calendar to be public before you do this, otherwise, outlook 2007 will throw an error message

  33. Brock

    Thanks Afzar – I was having trouble with the “Cannot Verify or Add…” error. Switching the prefix to Webcal worked, and I don’t have to change my Share settings. I use the Google Sync option for my primary calendar, but if you have created more than one calendar in Google, this doesn’t sync them all. Adding the Private ICAL helps.

  34. Jan

    Daniel,

    Your solution is the only one that actually DOES WORK and it updates nicely. Big thanks for that!

    Google Sync tool does not work for me but I’m just one of thousands who have got an issue with that. Google guys always say on the forums that they are ‘working on it’ – whatever it means as it is taking forever.

  35. bart

    Hi the above method did not work for me until I tried it a different way.

    The Google iCal link starts with http:// Microsoft seems to want webcal:// . At any rate adding the calendar kept failing with the error ” Cannot verify or ad the Internet Calendar in Outlook. Verify the link is a valid calendar lin: ”

    until I simply pasted it as a URL in my web browser. As soon as I did that, Outlook grabbed the calendar and we were all set, great !

  36. Staffan V

    Yes, but how do you get your subscribed calenderas to show up in the To-Do Bar?

  37. Paul

    If you have the error “Cannot verify or add the internet calendar to Outlook”, please see the link below for advice which might help if you enforce HTTPS for your Google Calendar service:

    http://ryanmaizel.com/2009/07/03/google-apps-outlook-internet-calendars-and-ssl/

  38. Mark

    Daniel Pauly, Your tip worked wonderfully for me! Thanks! (I’m using Firefox)

  39. wayne

    I was getting the same Cannot verify or add the calendar error as you guys. I found the solution to be a two step process. Change the https to webcal like stated above, but also change any @ signs that have been encoded as %40 in the html code back to the @ sign. Wirked great for me and changes I make in google calendar are now syncing to outlook.

  40. Justin

    This is brilliant, thanks for the help.

  41. no one

    If it still gives you an error, try disabling SSL. Just take out the “s” if you can (personal account) or turn off forced SSL for an apps account. That worked for me.

  42. me

    Great tips !!! thank youuuu

  43. dave

    it alkl works except for being able to add/edit events in outlook

  44. Brad

    Does anyone know how the internet calendar can be made editable? Ideally I would like to be able to drag appointments both ways to ‘synchronize’ the calendar. I can drag from the internet (Google) calendar to Outlook, but not vice versa as the internet calendar is ready only.

    No, I don’t want to use a google sync etc (can’t due to workplace restrictions), so any help with this would be massively appreciated.

  45. Brian

    Oddly, on my newly installed Outlook, changing the protocol to webcal: busted it — but using http: worked! So, definitely try it all ways. Thanks for the tip!

  46. Chewbyka

    ‘Karen’ January 21, 2008 11:18 am, question about the encoding of the @ symbol resolved the issue for me

    I replaced the %40 in my email address in the middle of the URL with an @ symbol and the calendar loaded without issue

  47. Dave

    Heya,

    Anyway to make the calendar editable in outlook.? Without the use of googld calendar sync?
    I remember i had it setup once. And outlook asked for my credentials when i first set it up.
    Cant remember how i did it. Anyone have any idea?

  48. VBC

    Still getting the error message”cannot verify…” I’ve tried changing the http to webcal. I’ve changed the %40 to @…any other suggestions?

    Also, is it going to cause problems if I do this with more than 1 calendar?

    Thanks!

  49. Anne

    You’re the bomb, this worked great! We just got Office 2007 installed this weekend and now I can see my personal calendar too.

  50. Comanche

    Awesome stuff.
    I’m so glad the days of syncing my google calendar with the old outlook are over.
    Thanks :)

  51. ovi-maps.nl

    Great man! Really usefull description!

  52. Doron

    Hello

    It works but I can’t make a new changes in my google calendar within outlook bucause i get the msg:I can’t change the contens of this dir because it is read-only(this msg was translated).

    Is there anyone that solve this problem?

  53. david

    MS is just useless. Sometimes it works sometimes it doesn’t. Same with publishing outlook 2007 via office live. Everyone needs the same thing; the ability to update shared calendars on more than one machine. Why do we accept such rubbish from MS? Buy Apple.

  54. m@ik

    @Daniel Pauly: Thx for the webcal hint, now it works. :)

  55. kyle

    nothing here worked using on office 2007 vista x64.
    using ‘2sync” works for multiple calendars for me but it costs for each machine

  56. rob

    Worked Great! Thanks for the easy version!

  57. shah

    I have 3 calendars in outlook.

    Calendar A, B and C. I can view all A, B and C. I can’t edit B and C. I keep getting the error: “You cannot make changes to contents of this read-only folder.”

    I own all three email addresses. Meaning I am the user of all three gmail addresses, but I can only edit the original email address that I set up (Calendar A).

    Any solutions to this? It’s driving me crazy!

  58. Scott

    Excellent tutorial. I moved to Win7 x64 and realized Google Calendar sync did not work.

  59. Darryl Kraemer

    Thx Mysticgeek — worked like a charm.

  60. Adam

    I had problems getting this working until I tried WITHOUT selecting the ‘Download Attachments’ option, i.e. not ticked.

    It then worked great.

    Thanks Mysticgeek

  61. Bob

    Outlook won’t allow me to paste the ical address into the form. This took me a minute to setup on my ipad, already spent an hour with Microsoft….

  62. anna

    Hi Guys,

    I cannot allow the world to see by calender, ihave win7 and office 2007. Not very technical but i do know that there are settings that can be changed in IE that will solve this. I’m using IE9. Does anyone know what the settings are that need to be changed?

  63. Ed

    I used the workaround of pasting the iCAL link into IE, changing the %40 to @ and changing https to webcal … got the “Allow” thing just fine, but my problem is that Outlook prompts me to enter my username and password … and does it three times, then gives me the “Cannot verify or add the calendar to Outlook …” error. I’m entering the correct username/password for my Google calendar.

    This is frustrating and annoying.

  64. mike

    “cannot verify that the URL is a valid calendar”

    I clicked the button reset private urls, and tried it again,,,, it worked for me

  65. Peter

    Many thanks for this solution!

    But I still have to delete myself as guest before syncing with Outlook 2007.
    This problem only appears when I sync an appointment from my SE Xperia arc to Google-calendar and then to Outlook.
    It appears an error-code (0x0004002B) and syncing will be ignored.

    Syncing an appointment, created in Google-calendar or Outlook – vice versa – , works.

    Peter

    Vista Home premium 32 bit, SP 2
    Office 2007

  66. Bob

    How to Geek:

    Thanks so much for this helpful post. I’ve bookmarked this page and refered to it several times already. Google has introduced a sync tool but I’d steer clear of it and use this reference guide. The sync tool permanetly places google items on your outlook calendar and I’d just rather have a “view” into my google calendar.

    Very useful article – I appreciate it very much.

    Thanks!

  67. Christopher Stevens

    Daniel Pauly,
    Your trick worked for me. Thanks all for the comments and to the author for posting a blog about iCal feeds in Outlook.

    Best regards,

    Chris

  68. Renea Chembles

    This worked great and so easy to follow! Youre a genius. Thanks for this post!!

    Renea

  69. Gerhard

    My calendar stays empty! I can connect to Google calendar, but I don’t get any calendar items into Outlook.
    Does anyone know?

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