Share Your Calendar in Outlook 2003 / Exchange Environment

If you would like better communication with your co-workers here is a quick tip on sharing your calendar in Outlook. This will only work if you are using an Exchange Server e-mail account, typically something you’d be using in a corporate environment.

To share your calendar, open your calendar in Outlook and in the Navigation Pane click on “Share My Calendar”.

 

In this window click on the Permissions tab. This is where you decide who on your network will have access and what rights they will have. If you want to share with anyone just click on Default and choose the permission level. Each level allows or denies various editing rights. You can check out more information on Permission Levels at the Microsoft Office Site

 

If you would rather choose individuals on your network whom you want to share your calendar with just click on the Add.. button and choose the individuals or departments you want to grant sharing to.  Click OK and you are now sharing your Outlook Calendar.  

 

This tip is intended for the business or home office environment where it is assumed you are running Exchange Server. 

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This article was originally written on 04/24/07 Tagged with: Microsoft Office, Microsoft Outlook

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Comments (11)

1. November 1, 2007 10:31 am
   Ryan

   Is there a way to access “CREATED CALENDARS”. I’m currently running Microsoft Windows 2000 Server with Exchange 5.5. I have the abiltiy to share my calendars, but when I look up the calendar from another PC, I only have access to the DEFAULT calendar.

   When you click “open a shared calendar” it only asks me for the “Name…”
   When I type in the name, it only shows me the default calendar, and no options to check the other shared calendars of that user.

   If you can figure this one out, you truly are a genius.

   Ryan

2. November 1, 2007 3:55 pm
   mysticgeek

   Is the person’s calendar you want to access sharing theirs as well? Secondly, are you using active directory?

   For better conversation and answers to your issue I recommend posting the question in our Forum:

   http://www.howtogeek.com/forum/

3. October 27, 2008 9:07 am
   Jennifer

   We are supposedly using Exchange Server, but I cannot get Outlook (2003) to show the “Share My Calendar” option on the naviagation pane, nor can I access any of the sharing features. Do we have something set up wrong?

4. December 9, 2008 9:43 am
   Donald Palmer

   As for calendar permissions editing for exchange users in an enterprise environment there is a tool called security explorer for exchange that offers very powerful abilities for exchange permissions management on mailbox folders like inbox, contacts and calendar as well as permissions cloning and backup.

   It’s also suitable for managing ntfs, sharepoint and sql security.

5. January 22, 2009 12:15 pm
   Stella

   I have the same problem as Ryan. Can someone help?
   Thanks,
   Stella

6. April 7, 2009 9:38 am
   Reena

   How can you find out who has put an appointment in your calendar if you have several people looking and editing your calendar in outlook 2003?

   Is there way of tracking?

7. May 5, 2009 9:11 am
   Lori

   Can you share calendars when you have 2 different versions of Outlook? 2007 and 2003?

8. May 15, 2009 11:43 am
   Jaime

   How do you STOP a person from viewing your calendar after you gave them access?

9. July 7, 2009 1:18 am
   Erum

   I am also facing the same problem as unable to see Share a calender option in the navigation pane….kindly help!!!!!!!!!!!!!11

10. September 4, 2009 1:44 pm
    Heather

    Can you add to the persons Calendar you are sharing?

11. November 3, 2009 6:12 pm
    Linda

    Hi,

    I have the same problem as Ryan and Stella. Is there a solution for this?The newly created calendar is shared with permissions set. And yes, I am using AD.

    Thanks,
    Linda