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Mark Your Document As Final in Word 2007

When you are all finished with a Word document that has been passed around your company for reviews, you can mark the document as final so that your colleagues know that it’s the final version and does not require additional editing. It also prevents people from accidentally making changes to the document before forwarding it on to a client, for instance.

First, you’ll want to save it to a new file name, just in case you need to make changes later, or want to base another document on it.

To mark your document as Final, click the Microsoft Office button in the upper left hand corner, choose Prepare on the left menu, and then click Mark as Final.

wordmenu.png

You’ll get two annoying popup windows explaining that your document will be saved, and the second will ask if you want to stop the message from happening again. Just keep in mind that once you mark a document as final, it’s final.

Now when you go back and open the document we just marked as final you will see the ribbon is grayed out and no changes can be made to this document.  Readers will be able to search for text or print out the document.

One last thing to note.  You will be able to tell which documents are Marked as Final by the icon on the Status Bar.

Lowell Heddings, better known online as the How-To Geek, spends all his free time bringing you fresh geekery on a daily basis. You can follow him on if you'd like.

  • Published 06/9/07

Comments (6)

  1. vj

    Note, however, that if your document is opened in an earlier version of Word, there is no indication that it has been marked as final, and it can be edited without any warnings.

  2. JHubbard92

    Hey… Geek… In the first screenshot, showing you about to click on “Mark as Final”, there is an option above saying “Restrict Permission”, in my Word 2007 “Restrict Permission” is not there? Any reason?

  3. srikanth

    how can we make changes after we mark as final. I mean is there any way to unmark complete

  4. Saad

    how can we make changes after we mark as final. I mean is there any way to unmark complete

  5. Dan

    Whenever I open up the document (an article I have written) it shows the edited version. I want it to show the final version. Even after I change to “show final” and save, it still shows with the markup every time I reopen. I am ready to send it out for review and only want to show the final version, don’t want the markups showing but can’t seem to get that done. Any help?

  6. Sara Torres

    I want it to show the final version. Even after I change to “show final” and save, it still shows with the markup every time I reopen. I am ready to send it out for review and only want to show the final version, don’t want the markups showing but can’t seem to get that done. Any help?

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